Payroll Coordinator

The City of Moorhead is accepting applications for a Payroll Coordinator in the Finance Division of the Administration Department. This skilled technical position performs intermediate work processing payroll, ensuring compliance with applicable laws, policies and contracts, verifying timesheet totals, updating employee records, maintaining payroll records and files, preparing payroll reports, and related work as required.

ESSENTIAL FUNCTIONS: The essential functions of the position include, but are not limited to the following major duties performed. Duties are listed from most to least important.

• Manages City's payroll system; including online timecard system, evaluate and implement new functionality, upgrades, and applications, reconciles authorized Full-Time Employee (FTE) count to position control, records changes such as pay rates, account numbers, tax withholding information and various payroll deductions for employees.

• Processes bi-weekly payroll, including compiling and reviewing data from timesheets and other records, reviews wages, deductions and compliance with union contracts, calculates and processes wage garnishment, child support, tax and other mandated payments.

• At the direction of the Finance Director and Human Resources, analyzes and implements payroll system changes as needed based on labor agreements, laws and City policy, including but not limited to, payroll system changes for new benefit, deduction plans, hour types, and leave plans.

• Acts as a liaison between the Human Resources department and Finance Department regarding payroll topics.

• Coordinates and prepares departmental reports and forms as directed; including W2 forms, 1095C and 941's.

• Provides customer service for both internal and external customers, including assisting employees with leave balance usage, general employee payroll questions, managing and assisting employees with employee self service, and assisting departments, vendors, citizens and outside agencies as needed.

• Monitors earnings and length of employment of seasonal/temporary to determine eligibility for benefits.

• Tracks various employee data records including military leave, workers' compensation, FMLA, FLSA, educational assistance program, COBRA coverage periods and staffing level, etc.

• Generates various reports from salary data and payroll records for Federal and State agencies, auditors, and City departments.

• Develops spreadsheets for reconciling employee benefits and invoices and assists employees and Human Resources to resolve questions on insuance and benefit billing; including performing journal entries as needed.

• Collects data and develops reference documents concerning wages, hours and employee benefit programs for use in contract negotiations, mediation, interest arbitration and grievance processing; assists with labor agreements.

• Maintains files, account records and a variety of other records.

• Assists Finance Manager with preparation of reports for annual workers compensation audit, employee leave balances and payroll data for Annual Comprehensive Financial Report preparation, and other reports as needed.

• Coordinates annual open enrollment changes with Human Resources to ensure accurate and timely implementation changes of insurances; prepare and audit monthly changes for payment of various group insurance premiums including medical, dental, vision and life insurances.

• Provides support to other positions in the Finance department as needed. Performs other duties as requested.

• Attendance at off-site courses/trainings/seminars may be required.

REQUIREMENTS:

• Associates/Technical degree in accounting, or related field; Bachelor's degree preferred

• Two years experience in accounting and payroll work

• Experience implementing union contract changes preferred

KNOWLEDGE, SKILLS, and ABILITIES:
The Payroll Coordinator requires thorough knowledge of accounting principles and practices related to payroll; thorough knowledge of local, State and Federal laws, guidelines, regulations and reporting procedures, including IRS, State of Minnesota, and PERA regulations as they relate to employee payroll functions in a public agency; general knowledge of standard office practices, procedures equipment and techniques; ability to perform accounting and payroll functions; ability to organize, make decisions and follow through on situations requiring evaluation and judgment; ability to maintain accurate payroll records and prepare related reports; ability to maintain deadlines and schedules for payroll processing; ability to interpret and explain payroll policies and procedures; ability to apply State laws and regulations and City policies and procedures to the payroll process; ability to prepare financial records and reports; ability to understand and interpret various payroll ordinances and union contracts; ability to research and collect and organize data; ability to apply established policies, practices and procedures; skill in using standard office equipment and applicable software packages; ability to establish and maintain effective working relationships with associates and the general public.

PHYSICAL REQUIREMENTS and WORKING CONDITIONS:
The Payroll Coordinator requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel, reaching with hands and arms and repetitive motions, frequently requires walking and occasionally requires standing and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work is generally in a moderately noisy location (e.g. business office, light traffic).

Hiring Pay Range: $56,547 to $63,890

Enjoy the following perks while working for the City of Moorhead:

• Positive, friendly and team-oriented culture

• Comprehensive benefits and pay

• Flexibility to support work-life balance

• On-going training and career development

• Ability to make a difference in our community

• And, so much more

The City of Moorhead is an equal opportunity employer and a proud employer located in the metropolitan region of Fargo-Moorhead