Onboarding Specialist

Maxonic maintains a close and long-term relationship with our direct client. In support of their needs, we are looking for an Onboarding Specialist .

Job Description:

Position: Onboarding Specialist

Duration: 13 months

Rate: $30.4 - $32/hr on w2

Location: Chicago, IL

Description:

Requesting additional support to upload over 2,000 licensure, certification and education documents into employee personnel files to maintain. Compliance data entry experience, comfortable with navigating multiple systems, strong attention to detail.

Responsibilities:

• Manages and provides subject matter expertise regarding all aspects of the onboarding process for assigned business

units.

• Provides advanced interpretation, analysis, and administration of complex onboarding inquiries/ escalations, including troubleshooting skills/ expertise to coordinate problem determination and solution. Strategically partner with team members across multiple functions to best deliver determinations and solutions.

• Works collaboratively with other HR and IT teams to ensure exceptional customer service and seamless onboarding for hires.

Ensures completion of online documents by applicants and new employees as required by the Department of Labor, BCIS and other State and Federal agencies.

Maintains and supports all regulatory standards.

• Audits onboarding activities to ensure timely, accurate processing of hire data across multiple systems.

• Troubleshoots Applicant Tracking System and Onboarding System issues with candidates and assists with on-line support.

• Ensures hires are cleared and compliant prior to hire according to NM and applicable regulatory standards.

Performs thorough licensure/certification/education verifications.

Orders and reviews background checks and fingerprinting. Assesses background results to confirm employment

eligibility per applicable laws and regulations.

Coordinates with Occupational Health Departments as well as external vendors to establish physical clearance.

Identify, classify, maintain, and protect files, documentation, and sensitive information consistent with record handling and retention requirements, and report any breaches with delay.

• Follows legal standards when disseminating information and when following internal processes.

• Prioritizes tasks and issues to ensure they are addressed according to organizational standards.

• Conducts crucial conversations regarding offer and clearance status with hires, hiring managers and business partners.

• Exemplifies NM Service Excellence standards to internal and external customers at all levels of inquiries, from phone calls, e-mail requests and walk-ins.

• Identifies opportunities to update existing knowledge base / content maintained by the Talent Acquisition/Onboarding Department.

• Remains abreast to Human Resources trends via attendance at conferences/workshops, professional affiliations, webinars and literature review.

• Other duties as assigned, including but not limited to process documentation, auditing data and process improvement initiatives.

AA/EOE.

Qualifications

Required:

• Bachelor's degree or equivalent experience.

• Human Resources experience.

• Ability to manage and prioritize a large onboarding portfolio in a fast-paced environment.

• Ability to synthesize information from multiple sources or channels to identify solutions to onboarding inquiries.

• Excellent written and verbal communication skills.

• Strong technical acumen, and demonstrated abilities navigating multiple systems.

• Utmost integrity in handing confidential and sensitive information.

• Advanced analytical and problem-solving skills.

• Excellent customer service skills and level of professionalism.

• Knowledge of Microsoft Word, Excel, and PowerPoint.

• Knowledge of applicant tracking systems.

• Highly organized and customer focused.

• Works effectively in a team environment and independently

About Maxonic:

Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients.

Interested in Applying?

Please apply with your most current resume. Feel free to contact Jaspreet Singh (/ ) for more details.

Job Type: Contract

Pay: $30.40 - $32.00 per hour

Schedule:
Monday to Friday

Work Location: In person