Office Manager

This Jobot Consulting Job is hosted by: Angelina Zembruski
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Salary: $25 - $30 per hour

A bit about us:

Our Client is seeking an Office Manager to coordinate and oversee their multiple retail franchise locations. This role will be responsible for managing 3rd party payroll, employee benefits, onboarding, inter-office communication, vendor relations, data entry, and correspondence with internal staff and customers.

Why join us?

• healthy, drama free, small-company, office environment
• PTO and paid holidays
• opportunity for occasional overtime
• health insurance benefits
• matching 401k
• discounted employee-cost purchases
• flexibility to accommodate work/life balance

Job Details

This position reports directly to the company owners and Chief Financial Controller. You'll be a resource supporting 8 retail locations, employee relations, and customers.

Essential Duties and Responsibilities:

• Research and follow up on inquiries and requested information to coordinate and channel to the appropriate authority and support with external experts
• Process employment paperwork, payroll, benefits coordination, corporate and/or para-legal documentation, contracts, etc.
• Day-to-day activities that are related to the maintenance and upkeep of the businesses and properties including interpretation of leases, licensing, record-keeping, utilities, fleet, billing, filing and others
• Communication and collaboration with Franchisor, outside callers, vendors, store managers and other stakeholders
• Manage reports, projects and research on various topics, as required and under guidance
• Clerical & administrative support including phone calls, mail, correspondence, organize and minute meetings, travel arrangements, data entry, supplies, and filing
• Any other tasks not covered above to ensure smooth functioning of the operations and corporate office

Qualifications:

• Team player who is proactive, takes initiative, flexible, results-oriented and comfortable in a rapidly changing environment with various deadlines
• High level of self-motivation, organization, energy, and punctuality; attention to detail is a must.
• Positive "can do" attitude and a strong work ethic to compliment excellent customer service
• Ability to work independently and under pressure
• Ability to handle and maintain confidential and sensitive information; trustworthiness a must.
• Must be able to handle high-volume, urgent and important matters while producing high-caliber results
• Tech savvy and proficient in Microsoft Office (Word/Excel/Outlook) and online payroll management. Accounting software a plus (QuickBooks) though not a must
• Prior experience and qualifications in an office setting
• Excellent writing, communication and comprehension skills
• Pleasant, strong interpersonal and customer service skills, with ability to diffuse tense situations

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.