Office Manager

This Jobot Job is hosted by: Christie Bauer
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Salary: $70,000 - $100,000 per year

A bit about us:

We are a growing electrical contractor looking for an experienced Office Manager.

Why join us?

Benefits
PTO
Paid Holidays
401k
and more.

Job Details

Job Details:

We are seeking a dynamic and detail-oriented Office Manager to join our fast-paced construction company. In this role, you will be the backbone of our operations, ensuring that our office runs smoothly and efficiently. You will oversee administrative staff, manage office supplies, handle invoicing and billing, and maintain company records. This position requires a highly organized individual with a strong background in construction, electrical, payroll, and scheduling. The ideal candidate will have at least three years of experience in a similar role and a passion for the construction industry.

Responsibilities:

1. Oversee and support all administrative duties in the office and ensure that the office is operating smoothly.
2. Manage office supplies inventory and place orders as necessary.
3. Perform reception duties such as answering phones, greeting visitors, and managing the company's general email inbox.
4. Handle all invoicing, billing, and payroll functions for the company.
5. Maintain and manage client and company records, ensuring that all documents are accurate and up-to-date.
6. Coordinate and schedule meetings, appointments, and travel arrangements for senior team members as required.
7. Assist in the planning and execution of company events and meetings.
8. Ensure office equipment is maintained, relevant records are up to date, and that all administration processes work effectively.
9. Support project management staff in the tracking and coordination of construction projects.

Qualifications:

1. High school diploma or equivalent; a degree in Business Administration or related field is a plus.
2. A minimum of 3 years of experience in an office management role, preferably within the construction industry.
3. Knowledge of office management systems and procedures.
4. Proficiency in MS Office (MS Excel, MS Word, MS PowerPoint, in particular).
5. Hands-on experience with office machines (e.g., fax machines and printers).
6. Excellent time management skills and ability to multi-task and prioritize work.
7. Attention to detail and problem-solving skills.
8. Excellent written and verbal communication skills.
9. Strong organizational and planning skills in a fast-paced environment.
10. A creative mind with an ability to suggest improvements.
11. Familiarity with construction/electrical industry terminology and practices is highly desirable.
12. Experience with billing, invoicing, and payroll functions.
13. Proven ability to manage schedules effectively and efficiently.

In conclusion, this role is a fantastic opportunity for a seasoned Office Manager who thrives in a bustling work environment. If you are a proactive, organized, and reliable professional with a knack for juggling multiple tasks and a passion for the construction industry, we would love to hear from you.

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.