Office Manager

We are looking for an Office Manager to organize and coordinate administration duties and dental office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

What we have to offer you:

Benefits
Medical insurance with United Health Care with low deductibles
Surgery Plus - no out of pocket costs for services rendered through the Surgery Plus Network
401K with percentage matching.
Paid holidays
Telehealth available at no additional cost with 24/7 access to a doctor online or by phone
Accrued Paid time off starting on day one of hire. Time off is not based on closure of practice.
STD and LTD options available
Vision Care
Discounted dental program
Employee Assistance Program
NO WEEKENDS worked, EVER.

Responsibilities
Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping
Schedule meetings and appointments
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Manage office General and Administrative budget, ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

Skills
Proven experience as a Dental Office Manager
Knowledge of office administrator responsibilities, systems and procedures
Hands-on experience with office machines (e.g. fax machines and printers)
Familiarities with email scheduling tools, like Email Scheduler and Boomerang
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Pay: $52,000.00 - $62,400.00 per year

Benefits:
401(k)
401(k) matching
Dental insurance
Employee discount
Flexible schedule
Health insurance
Life insurance
Paid time off
Vision insurance
Healthcare setting:
Dental office
Schedule:
No weekends

Experience:
Dental office: 2 years (Required)

Work Location: In person