OFFICE MANAGER
ABOUT THE COMPANY:
- Are you a dynamic and organized individual with a knack for leadership and a passion for driving operational excellence? We are seeking an experienced Office Manager to join our team and play a pivotal role in managing our office operations, overseeing staff, facilitating monthly close processes, conducting data analysis, and spearheading special projects. If you're ready to take charge and make a significant impact on our organization, we want to hear from you.
OVERVIEW OF THE OFFICE MANAGER ROLE:
- Preparation of monthly data analysis reports from transaction records.
- Significant participation in monthly, quarterly and annual financial closing and reporting processes.
- Office Manager will manage the accounting staff who are responsible for daily billing, collections, and payables.
- Assist in compliance with local, state, and federal government requirements.
- Review requisitions and prepare Sales Contracts and subsequent changes.
- Supervise about 3 office employees to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems.
- Backup for certain inventory/production report activities, including: the preparer of daily production report and entering inter-yard production.
- Preparation of monthly data analysis reports from transaction records.
- The Office Manager will prepare and record GL transactions and account reconciliations.
- Significant participation in monthly, quarterly and annual financial closing and reporting processes.
- Posting and paying bills.
- Processing customer advances.
- Processing employee expense reports.
- Invoicing.
- Settlements - post and apply cash receipts (follow up on notable discrepancies).
- Update weekly price list.
- Review weekly AR aging and follow up of past due invoices.
- Inter-company transactions.
- Review/post daily transactions.
- Update customer pricing as they come through.
- Collect daily petty cash activity from each yard and provide recap to Controller at month-end.
- Prepare daily ATM cash outlay report.
PREFERRED QUALIFICATIONS FOR THE OFFICE MANAGER:
- Office Manager must be detail oriented, highly organized, and have the ability to prioritize/manage multiple tasks.
- Experience with computerized general ledger systems.
- Demonstrate analytical skills using Excel to organize data.
- Experience with inventory controls and procedure preferred.
- Bachelor's degree in accounting or finance.
- 3-5 years of experience in general business accounting environment.
- Proficiency in Excel, Word, Outlook.