Office Manager
Vought Construction Inc. is a high-end residential construction company operating in the San Francisco East Bay. We pride ourselves in providing our customers with superior customer service and an exceptional quality experience and product.
We are accepting resumes and applications for an Office Manager position that includes some Operations duties with a minimum of five years experience in a construction office. The person in this role will work closely with the owners and staff at all times. The position will be responsible for the smooth and efficient running of the safety program and office. This person should be a self-starter, resourceful and comfortable working independently.
MAIN RESPONSIBILITIES:
Accounts Payable/Receivable and overall bookkeeping
Assist with estimates, contractual paperwork, insurance, etc.
Payroll processing
Employee time card recordkeeping and data entry
Bookkeeping (Accounts Payable/Receivable, invoicing, etc.)
Answering phones and routing messages
Process all incoming and outgoing mail
Filing
Create Job boxes and binders for the jobsites
Lien Release process
Manage insurance programs
Send out all payments for invoices
Keep track of regular payments
Send out applications for payments and invoices
Job cost tracking for all jobs
Assist with various city requirements
KEY SKILLS/EXPERIENCE
Minimum 5-10 years of office experience
Safety Program administration experience
Proficient in QuickBooks Online, MS Excel, MS Word, MS Access
Knowledge of Accounts Payable/Receivable and overall bookkeeping
Previous construction office management experience a plus
Highly organized and ability to multi-task
Excellent verbal and written communications skills
Ability to work well with many different personalities
Detail oriented
Professional
Bilingual in Spanish is a plus
Pay:
$35-$40 per hour depending on experience
We are an equal opportunity employer.