Office Management/Staff Office Support TS

A TS/SCI CLEARANCE AT TIME OF APPLICATION.
Job Title: Office Manager/Executive Assistant
Department: Career Services Division, National Geospatial-Intelligence Agency (NGA)
Location: Springfield, VA
Position Type: Full-Time
Security Clearance Required: Yes (Top Secret/SCI)
About NGA:
The National Geospatial-Intelligence Agency (NGA) delivers world-class geospatial intelligence that provides a decisive advantage to policymakers, military service members, intelligence professionals, and first responders. Anyone who navigates a ship, pilots an aircraft, makes national policy decisions, fights fires, or responds to natural disasters relies on NGA.
Position Overview:
The Office Manager/Executive Assistant in the Career Services Division is a pivotal role, ensuring the smooth and efficient operation of the NGA office. This position requires a highly organized, dynamic, and detail-oriented individual who can manage multiple tasks, support senior staff, and contribute to the mission of providing first-rate geospatial intelligence.
Key Responsibilities:
Office Administration: Oversee the daily administrative operations, including management of office supplies, maintenance of office equipment, and ensuring compliance with NGA policies and procedures.
Support to Senior Staff: Provide comprehensive support to department leadership, including calendar management, travel arrangements, and document preparation.
Security Protocol Compliance: Maintain a secure office environment by adhering to strict security protocols, managing classified information, and ensuring all staff comply with security requirements.
Financial Management: Assist with budget preparation, financial reporting, and monitoring of expenditures to ensure fiscal responsibility within the department.
Communication and Coordination: Act as the primary liaison for internal and external communications, coordinating meetings, briefings, and special events.
Staff Development: Supervise administrative staff, providing guidance, training, and mentorship to foster a productive and positive work environment.
Qualifications:
Education: A Bachelor's degree in Business Administration, Management, or a related field is preferred.
Experience: At least five years of relevant experience in office management or administrative support, with prior experience in a government or military setting highly desirable.
Clearance: Must possess an active Top Secret/SCI security clearance.
Skills: Proficiency in Microsoft Office applications, PeopleSoft, Defense Travel System, excellent organizational and time management skills, strong communication abilities, and a demonstrated capacity for leadership.
Attributes: Adaptability, discretion, and a high degree of professionalism and integrity.
WORKING CONDITIONS: The work is typically performed in an office environment and at client site locations; which requires proper safety precautions. The above job description is not intended to be; nor should it be construed as; exhaustive of all responsibilities; skills; efforts; or working conditions associated with this job. Requests for reasonable accommodations will be considered to enable individuals with disabilities to perform the principal (essential) functions of this job.
HDS is an Equal Opportunity and Affirmative Action Employer. We welcome and encourage diversity in our workforce. It is the policy of HDS to provide equal employment opportunity to all employees and qualified applicants without regard to race, color, religion, national origin, sex, age, disability, pregnancy, sexual orientation, gender identity, genetic information, protected veteran status, or any other protected characteristic under federal, state or local laws.
Job Type: Full-time
Pay: $90,000.00 - $100,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Education:
High school or equivalent (Preferred)
Experience:
tracking and managing formal taskers: 1 year (Required)
SharePoint: 1 year (Preferred)
Microsoft Office: 5 years (Required)
demonstrated DTS: 1 year (Required)
Security clearance:
Top Secret (Required)
Ability to Relocate:
Springfield, VA: Relocate before starting work (Required)
Work Location: In person
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