Medical Records Technician

Summary This position is located in the Health Information Managemetn (HIM) Department at the Claremore Indian Hospital Service Unit. The incumbent will perform a vareity of functions related to the disclosure of health information from the medical record. This position reports to the Medical Records Administrator. Learn more about this agency Help Overview Accepting applications Open & closing dates 03/21/2024 to 04/02/2024 Salary $31,512 - $45,982 per year Pay scale & grade GS 3 - 4 Help Location 3 vacancies in the following location: Claremore, OK Remote job No Telework eligible No Travel Required Not required Relocation expenses reimbursed No Appointment type Permanent - Work schedule Full-time - Service Competitive Promotion potential 4 Job family (Series) 0675 Medical Records Technician Supervisory status No Security clearance Not Required Drug test No Position sensitivity and risk Moderate Risk (MR) Trust determination process Suitability/Fitness Announcement number IHS-24-OK ESEP/MP Control number Help This job is open to Career transition (CTAP, ICTAP, RPL) Federal employees who meet the definition of a "surplus" or "displaced" employee. Federal employees - Competitive service Current or former competitive service federal employees. Federal employees - Excepted service Current excepted service federal employees. Individuals with disabilities Internal to an agency Current federal employees of this agency. Land & base management Certain current or former term or temporary federal employees of a land or base management agency. Native Americans Native Americans or Alaskan Natives with a tribal affiliation. Peace Corps & AmeriCorps Vista Veterans Clarification from the agency The IHS is required by law to give absolute preference to qualified applicants who meet the Secretary of the Interior's definition of Indian for appointment to vacancies within the IHS in accordance with established IHS policy as outlined in the Indian Health Manual Part 7, Chapter 3. The IHS is an Equal Opportunity Employer. Videos Help Duties Analyzes and audits electronic health record (EHR) for completeness, appropriateness and compliance. Stays up to date on regulations such as those of the Joint Commission, Federal law, State Law, and Indian Health Service (IHS) policies. Maintains statistics of incomplete and delinquent data, while communicating with providers to resolve. File and/or scan diagnostic results into patient's health records in a timely manner. Maintain confidentiality of medical records as required by law. Help Requirements Conditions of Employment Selectee may be subject to a probationary/trial period ESEP appointees typically serve a two year trial period U.S. Citizenship is required Selective Service Registration is required for males born after 12/31/1959 This is a designated position covered by Public Law 101-630, requiring contact or control over Indian children. Due to this requirement, the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes. Measles and Rubella immunization required for selectees born after 1957 and seasonal influenza immunization is required for all staff working in Indian Health Service health care facilities. COVID-19 vaccination is required for all selectees prior to entrance on duty. Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit Must have a viable bank account at a financial institution for electronic direct deposit of salary payment. Background Investigation: If you are selected for this vacancy, you must undergo a pre-employment fingerprint check and background investigation. Fingerprint results and background investigation documentation must be cleared prior to hire. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges. You may be subject to a credit check as a part of the background investigation process. Qualifications To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: GS-03: Six (6) months of general experience performing progressively responsible clerical, office, or other work that indicates your ability to acquire the particular knowledge and skills needed to audit records for completeness, maintain confidentiality, and provide assistance to personnel, customers, and others. OR One (1) year of education above high school is also qualifying for the GS-03 grade level (must provide transcripts). One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. OR Combined Education and Experience: Equivalent combination of successfully completed post-high school education and experience may be used to meet total experience requirements at the GS-03 grade level. The total combined percentage must equal at least 100 percent to qualify an applicant. GS-04: One (1) year of general experience performing progressively responsible clerical, office, or other work that indicates your ability to acquire the particular knowledge and skills needed to audit records for completeness, maintain confidentiality, and provide assistance to personnel, customers, and others. OR Two (2) years of education above high school is also qualifying for the GS-04 grade level (must provide transcripts). One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. OR Combined Education and Experience: Equivalent combination of successfully completed post-high school education and experience may be used to meet total experience requirements at the GS-04 grade level. The total combined percentage must equal at least 100 percent to qualify an applicant. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement. Education If you qualify based off of your education, you are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer. Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit Additional information Per IHS policy (SGM 21-04) IHS selectees to positions located in Federally operated hospitals, health centers, and clinics must be fully vaccinated for COVID-19 before entry on duty or have IHS approve a medical or religious exemption. If an exemption is approved then wearing a face mask and regular testing for COVID-19 will be required. Your Human Resources Specialist will provide a list of documents acceptable as vaccination proof and instructions on how to submit your vaccination documentation or how to request a medical or religious exemption, if needed. Additional selection(s) of candidates may be possible within 240 days from the date the certificate of eligibles was issued for this announcement. Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. IHS may offer newly-appointed Federal employees credit for their directly related previous non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. This position is covered by a Bargaining Unit. This position has promotion potential to the GS-04 grade level. Promotion to the next grade level is at management's discretion and is based on your demonstrated ability to perform the higher level duties, the continuing need for the higher level duties . click apply for full job details