Manager

Position Information Posting Number SF01738 Job Title Manager, Pharmacy/Business Position Number 109615 FTE 1.00 FLSA Exempt Position Type Professional Staff Union PSA/NEA - Professional Staff Assoc Pay Grade Level Grade Level: 12 Pay Grade Range Salary Range: $64,371 - $97,867 Status Calendar Year, Full-time, Permanent Department Information Department Dean Pharmacy Contact(s) Please note: Job applications must be submitted directly online only at: Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary The search will remain open until the position has been filled. First consideration will be given to applications received by March 14, 2024. Applications received after March 14, 2024, may be reviewed depending on search progress and needs, but are not guaranteed full consideration. BASIC FUNCTION: Responsible for the business functions of the College of Pharmacy. Plan and direct fiscal programs. Duties and Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES: After consultation with the Dean, CBO, department heads and principal investigators, prepare the College's budgets for the Dean's approval. Prepare reports for the Dean, CBO, and department heads of all accounts as requested. Secure financial data from all sources related to expenditures and income. Reconcile budgets of the College with University accounts and records. Assist Dean, CBO, and Principal Investigators (PI's) in long-range budget planning. Supervise preparation of personnel forms, the payroll operation, including time approval for internal payroll, appointment of graduate students and student help, tracking personnel forms and the relaying of information regarding University policies to both the College's faculty and staff. Maintain confidential personnel information on all employees to determine fiscal commitments. Confer with department heads and principal investigators relative to personnel needs and issues of individual employees, with an eye to the budgetary process. Assist in the preparation of budgets for grant requests and for securing outside funding resources. Assist in the annual budget proposal process. Assist in budget planning for new initiatives including Online Certificate and Degree Programs. Supervise the maintenance of all financial records, personnel records, etc., for grants and sub-contracts. Maintain various fiscal/administrative databases for the College. Oversee the reconciliation of College budgets and accounts with the University's financial records and compare actual revenues and expenditures against approved budgets on a periodic basis. Report the analysis of fiscal year and projection results to the Dean, CBO, department chairs and others responsible for College accounts. Provide support to Academic Affairs in ensuring compliance by College and departmental staff with prescribed federal, state, and institutional policies and procedures, including adherence to generally accepted accounting principles. Report as necessary or requested, to the Dean, CBO, and others with budgetary responsibilities. Assist in maintaining equipment and facilities either through contractual means or coordination with other University departments. Coordinate service with other departments. Provide training and guidance to support staff on the use of the Financial and HR systems. Assist, when necessary, in processing of routine business in the event of prolonged absences of support staff or vacant positions. OTHER DUTIES AND RESPONSIBILITIES: Compile information about cost and labor-saving features, storage requirements, new equipment, application to needs, etc. Represent the Dean in business-related activities within the University and with outside agencies as appropriate. Assist staff with personal computers, printers and word processing, database management and spreadsheet software, with particular assistance to PeopleSoft inquiries and error messages. Perform other duties as assigned. LICENSES, TOOLS, AND EQUIPMENT: Personal computers, printers, word processing, database management, and spreadsheet software. PeopleSoft HR and PeopleSoft Financial modules, and Budgeting/Allocation Software. Required Qualifications REQUIRED: 1. Bachelor's degree. 2. Minimum of three years of experience in a business management function. 3. Demonstrated record of quantitative knowledge and skills in business management, budgeting, and budget tracking. 4. Demonstrated computer skills (i.e., word processing, spreadsheets, databases, and Web-based systems such as PeopleSoft). 5. Demonstrated strong verbal and interpersonal communication skills. 6. Demonstrated proficiency with written communication skills. 7. Demonstrated attention to detail and fiscal project planning skills. 8. Demonstrated ability to organize data, undertake new responsibilities, and work in an environment with complex policies and procedures. 9. Demonstrated supervisory experience. 10. Demonstrated ability to interpret institutional policies, plans, objectives, rules and regulations and communicate the interpretation to others. 11. Demonstrated ability to work with diverse groups/populations. Preferred Qualifications PREFERRED: 1. Demonstrated experience in a university environment, including grants and contracts. ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES. Environmental Conditions This position is not substantially exposed to adverse environmental conditions. Posting Date 02/29/2024 Closing Date Special Instructions to Applicants Please attach the following 3 (PDF) documents to your online Employment Application: Cover letter. Resume. "Other Document-References" - the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application). Quicklink for Posting