Major Capital Project Manager

The Department of Facilities Management & Planning (FMP) supports the mission of the University of Denver's physical resources to provide a healthy and safe educational environment for our campus community through Facilities Management & Planning services, including the departments of Capital Planning, Parking & Mobility Services, Auxiliaries & Real Estate, and Business & Operations. Position Summary Within the Capital Planning group and under the management and supervision of the Assistant Director of Capital Projects, and with minimal direction, performs the project management of major new construction and/or extensive building renovation projects within established time and budget parameters. Serves as the key representative of Capital Projects for FMP's Major Capital Projects (+$2M) throughout the project duration for various capital projects. On assigned projects, provides key support during the programming & design phases and during construction and closeout, and serves as the central manager of the General Contractor and project team. Key responsibilities of the position include: Project management from project inception through warranty period and project close-out In collaboration with staff from the Office of the University Architect, establishes and tracks the Project budget. Serves as a key participant in Architect of Record selection. Leads General Contractor prequalification and selection. Vendor selection and contracting for Owner-furnished items and services. Coordinates day-to-day progress for projects with a wide variety of University stakeholders involved with projects, such as facilities operations, academic program(s), Audio Visual and Informational Technology Depts., Parking Services, Campus Safety, etc. Contract management including contract initiation, procurement processing, change order review and approval, invoicing review and approval, and schedule tracking. Maintains thorough and well-organized project records in accordance with Capital Projects filing requirements. Essential Functions In addition to following the University of Denver's policies and procedures, principal responsibilities include, but are not limited to: Construction Project Manager for the University of Denver, overseeing major construction projects. The types of projects that are supported includes new construction, renovations, maintenance projects, furniture replacement, exterior repairs, building additions, utility improvements, etc. Develops & keeps up-to-date reports to track and continually monitor project estimated costs, budgets, actual costs, and schedules in coordination with the University Architect, Architect of Record, Contractors, and Procurement/Finance Department and provides budgetary and progress reports to the Director of Capital Projects and University Architect. Convenes, facilitates, and/or attends meetings of the Program Representative(s), assigned staff from the office of the University Architect, Architect of Record, other consultants, and contractors during the progress of the project to ensure user satisfaction, quality control and timely completion of the project within budget. Coordinates with the Facilities Management operations teams and other constituents regarding the proper, thorough, and timely reviews of plans, drawings, submittals, shop drawings, University standards, and code requirements. Makes recommendations to the Director of Capital Projects and University Architect on appropriate bidding or negotiation methods and on qualifications of contractors. Participates in the selection process and hiring of architects, engineers, consultants, and contractors. Coordinates bid solicitations and/or the negotiation process and the award and issuing of contracts. Reviews/prepares and submits contracts in accordance with the University policies and procedures. Coordinates the preparation, periodic reviews, and approves cost estimates; establishes project schedule and budget and reviews with clients; Establishes milestones and monitors adherence to master plans, budgets, design standards, and schedules. Reviews and approves contractor requests for payment. Participates in the negotiation and approval of change orders within the project budget. Reports on, manages and maintains the change order log and use of contingency for assigned projects. Reviews design teams (architect, engineers, Construction Manager) activities, including design compliance to Facility Management and Planning standards, client's program, design phases, progress budgets during design, contractor's schedule, RFI's, submittals, contingency usage, and punch list; focuses on monitoring project milestones. Determines the need for and coordinates the implementation of required services such as soil testing, surveys, utility changes or relocations, hazardous material testing and abatement, special inspections, materials testing, demolition, data and telephone, security systems installations, city department reviews, and sign-offs. Obtains required permits, easements, certificates of occupancy, and other documents as required from inter-department or outside agencies for assigned projects. This requires coordination with outside agencies such as the City & County of Denver's Department of Public Works, Denver Fire Department, Denver Water, Colorado Department of Transportation, Colorado Department of Public Health and Environment, RTD, etc. Acts as a liaison among project participants and resolves problems or conflicts, including evaluation and recommendation on a range of solutions to disputed issues or contractor claims. Has fiscal responsibility for the budgets that are related to position responsibility areas. These responsibilities include the development, forecasting, and monitoring of the budget, expenses, and interdepartmental credits. It includes the procurement of supplies, materials, equipment, and services. Develops standard project checklists and processes and ensures adherence of ongoing projects compliant with Facilities Management procedures and oversees maintenance of project files in standard project folders. Develops criteria and performance specifications required to meet unique operating requirements and building and safety codes; coordinates the review of project documents. Maintains and distributes project files, including plans and specifications, contracts and purchase orders, shop drawings, submittals, progress payments, correspondence, operating manuals, and warranty materials. Facilitates project close-out, commissioning, and asset identification for the Computerized Maintenance Management System, and data integration into the University's Space Management System with a focus on value creation for the future lifecycle of the asset. Communication with all internal and external stakeholders to ensure the appropriate level of communication in all stages of the project is maintained. This role serves as the primary Point of Contact (POC) and responsible party for all items within the project scope during Construction and Project Close Out. Promote a work environment that values and reinforces diversity, integrity, excellent customer service, problem-solving, and collaboration. Knowledge, Skills, and Abilities Ability to read, analyze, and interpret construction documents, including construction drawings, construction specifications, building codes, and other printed regulations as they apply to the construction industry. Ability to write reports, project descriptions and scope, and routine business correspondence. Ability to present effective information, respond to questions and concerns immediately, and facilitate satisfactory resolution. Must have the self-confidence and assertiveness to present and support conclusions to various groups, including high-level administrators, architects, engineers, facility staff, and stakeholders. Ability to calculate figures and amounts such as square footage, area, volume, unit costs and percentages. Ability to apply concepts and analyze data. Knowledge of cost accounting and purchasing methods. Ability to perform complex analysis. Ability to make decisions using broad judgment. Ability to mediate and/or resolve disputes or claims. Knowledge of fundamentals of project management. Knowledge of estimating methods and the interpretation and editing of technical specifications and construction documents. Manage internal paperwork, and/or systems input to obtain project approvals by internal management teams. Manage internal systems update to track project scopes, costs, and schedule throughout the duration of the project. Monitor project budgets to ensure that they are accurate and the balances are correct. Ability to organize large quantities of information, deal with frequently changing priorities, and understand and apply University and Facilities Management & Planning standards, policies, and procedures. Ability to supervise and coordinate multiple prime and sub-contractors, suppliers, Facilities Management & Planning trades, and participants from other University departments. Knowledge of construction techniques, systems and materials, building trades, local codes, contract law and administration, and personal computer software applications (see below). Knowledge of estimating methods and the interpretation and review of technical specifications and construction documents. Knowledge and experience in writing and updating policies and procedures that meet best industry practices. High level of interpersonal and communication (oral and written) skills. Ability to organize large quantities of information, to deal with frequently changing priorities, and to understand and apply University and Facilities Management Standards, policies, and procedures. Ability to supervise and coordinate multiple prime and subcontractors, suppliers, operations and maintenance trades . click apply for full job details