Maintenance Clerk

Principal Duties and Responsibilities

Responsibilities include the following (other duties may be assigned as needed)

Oversee the entire spare parts warehouse inventory, including receiving, storing, and issuing spare parts and equipment.

Implement and maintain an efficient inventory management system to track stock levels, reorder points, and usage.

Collaborate with maintenance supervisors and technicians to determine spare part needs and forecast requirements.

Initiate and manage the procurement process, including placing orders, negotiating with suppliers, and monitoring deliveries.

Optimize the layout of the spare parts warehouse for easy access and retrieval of items.

Implement a systematic shelving and labeling system to enhance organization.

Conduct periodic reviews to ensure the warehouse layout is conducive to efficient operations.

Supervise the issuance of spare parts and equipment to maintenance technicians based on work orders and requisitions.

Implement control measures to ensure accurate recording of transactions and prevent discrepancies.

Maintain comprehensive and accurate records of spare part transactions, including receipts, issuances, returns, and adjustments.

Generate regular reports on inventory levels, usage patterns, and trends.

Provide documentation for audits and compliance purposes.

Work closely with maintenance supervisors and technicians to understand upcoming maintenance schedules and equipment needs.

Facilitate effective communication to ensure that spare parts are available in a timely manner.

Establish and enforce quality control procedures for incoming spare parts.

Conduct regular inspections to ensure that all spare parts meet safety and quality standards.

Address any quality issues promptly and collaborate with suppliers to resolve them.

Implement security measures to prevent theft or unauthorized access to the spare parts warehouse.

Ensure compliance with safety regulations in the storage and handling of spare parts.

Assist in budget planning for spare parts and warehouse operations.

Monitor expenses related to procurement, storage, and distribution to ensure budgetary compliance.

Identify opportunities for process improvement in spare parts management and warehouse operations.

Implement changes and enhancements to optimize workflow and reduce costs.

Job Specifications

Knowledge

High School Diploma or Equivalent: A minimum educational requirement is typically a high school diploma or an equivalent qualification.

Skills and abilities

Ability to understand verbal and written instructions in English; ability read and write English

Ability to recognize safe vs. unsafe working conditions

Ability to plan, and organize the work of others, determine priorities, meet deadlines and work under pressure and stress.

Ability to identify problems and find viable solutions

Ability to understand and use basic math and numbers, and to use a computer, calculator, and telephone.

Demonstrated ability to frequently get on and off the forklift, and to strap and tie down shipments.

Ability to multitask and pay attention to detail

Ability to work under indirect supervision

Ability to pass a drug test

Ability to work hours mandated by management

Conduct

Safety conscious and strong

Team player and goal oriented

Participates in Safety and CI programs

Leads by example and has positive attitude

Looks for ways to improve productivity and department results

Punctual and reliable

Disclaimer Statement

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Universal Forest Products and its subsidiaries and affiliates are equal opportunity employers. All qualified candidates will receive consideration without regard to race, color, religion, sex or national origin