KIPP NYC Grants Accountant

Job Description

Position Overview:

The Grants Accountant will be an integral member of a high-performing Finance Team. They will coordinate and pursue the cooperation of the various departments and outside entities involved in the federal, state, and private financial assistance programs. They will assist with the proper recording and reporting of other general accounting activities and thrive in a fast-paced, collaborative setting. The Grants Accountant will report to the Senior Accounting Manager and be a part of the KIPP NYC Finance team.

This role is based in NYC and will require travel to our schools. Cadence and frequency of travel to schools is determined by your leadership team. If you relocate outside of a commutable distance or out of the state of NY, your employment will be subject to review, which may include separation from KIPP NYC. It is important that you notify HR if you move or have plans to relocate.

General Duties and Responsibilities include, but are not limited to:

Day-to-Day Operations

Maintain grants within Sage Intacct to ensure the proper accounting for and reporting of grants, including monitoring and assisting with tracking, reporting, and subsequent closing of multi year grants.

Prepare/review all accounting entries and budget transfers related to grants for proper coding, allowability and reasonableness within the scope of the grant.

Prepare/review and submit requests for funds for all grants. Ensure all requested revenue is received and recorded appropriately.

Help prepare grant budget applications for all grants by working directly with the program and development teams.

Perform monthly reconciliation on grant accounts and work with program coordinators to review their spending and recommend any budget revisions as needed.

Fiscal Compliance & Reporting

Track and adhere to regulatory compliance and deadlines associated with annual tax and grant filings.

Ensure proper account/budget coding, as well as compliance with federal, state and private grant regulations in a timely manner in compliance with government and private grant requirements.

Compile and analyze data for federal, state, and private grants and provide monthly, quarterly and annual financial reports for both KIPP NYC and external stakeholders.

Develop and maintain appropriate tracking devices (i.e. spreadsheets) to assist in the monitoring and reporting of grant accounting activities.

Prepare and reconcile the Schedule of Federal Awards (SEFA). Interact with outside auditors and provide information, including work papers, schedules and access to accounting records for federal, state, and private grants as required. Research, respond and clarify questions from auditors and internal stakeholders.

Internal Controls and Fiscal Policies & Procedures

Develop an expertise in the financial and accounting compliance aspects of federal, state, and private financial assistance programs. Attend all required and relevant fiscal training related to grants and communicate any changes with appropriate personnel.

Propose/write/maintain policies and procedures related to all grants based on the knowledge gained.

Assist in interpreting federal requirements and granting agency guidelines and ensure all stakeholders are properly trained on fiscal policies.

Manage and maintain a strict deadline to close the financial activities of the month, including the preparation and analysis of the monthly balance sheet, statement of activities, and cash flow forecasts

Prepare and/or review monthly, quarterly, and annual reconciliation of all accounts