Invoicing Specialist

Position Title: Invoicing Specialist (3.19.2024)

Location: Monroe, LA

Description: We are seeking a detail oriented and self-motivated Invoicing Specialist to join our Building Materials Team at Allied Building Stores, Inc (ABS) in Monroe, LA.

Allied Building Stores (ABS) is a leading co-op organization in the building materials industry, and we are glad you are interested in working for our company. At ABS we are like family and there is a reason for the longevity of many ABS employees. It is simply a great place to work. Give this job your best, and ABS will reward you in ways that allow for personal growth and development, an excellent work / life balance, and the time and ability to support yourself and your loved ones.

Once you review our current job posting, take a moment to check out the benefits of joining the ABS team listed below.

Job Title: Invoicing Specialist

Job Type: Full-time - Hourly

Schedule : Monday to Friday - Day shift

Benefits: Allied Building Stores offers a comprehensive benefits package, please review the list below

Physical Setting : In Person Onsite - Office located at 850 Kansas Lane, Monroe, LA

The Benefits of Working for ABS.
ABS offers a competitive compensation package that includes:
•  Paid Orientation and Training
•  Years of Service Award Program - ABS recognizes the value of its employees and rewards long-term service with monetary rewards for every five years of service
•  Safety Incentive Awards Program
•  Employee Discount Program - Discounts on Company Products and Services for employees and eligible family members
•  Performance / Pay Evaluations Annually ABS Paid Leave Benefits
•  Paid holidays
•  Paid sick days with rollover of unused leave
•  Vacation - based on years of service
•  1st year PTO time, available before vacation is accrued
•  Up to 4 hours a month additional leave pay
•  Wellness Leave, Jury Duty and Bereavement Leave An excellent benefits package that includes:
•  Health - multiple pre-tax options are provided with company cost sharing for employee and dependents, resulting in employee savings.
•  Dental Insurance - 100% paid for employee with tax-deferred payroll deductions options for dependent coverage resulting in employee savings.
•  Vision Insurance - Voluntary and includes pre-tax employee savings.
•  Long-Term Disability Insurance - 100% paid by ABS for employee.
•  No Cost Life Insurance - Employee, Spouse and Dependent Child(ren) up to qualifying age.
•  No Cost Accidental Death & Dismemberment Insurance (AD&D) - for employee.
•  401K Plan including Employee Matching and Employer Contributions with Rollover Options and Self-Directed Investment options available (Both traditional 401K Pre-tax and After-Tax Roth 401K).
•  Section 125 Cafeteria Plan, Flexible Spending Accounts & Dependent Care Accounts with debit card and direction deposit options.
•  Health Savings Plan (HSA).
•  Payroll Deducted Optional Insurance Plans Available - life, short-term disability, accident, critical illness/cancer, and hospitalization.
•  No-Cost Basic Norton LifeLock plans with the option to add dependents and to buy-up for premium plans. Quality of Life Programs Include:
•  Payroll Direct Deposit.
•  Wellness initiatives, company sponsored birthday & anniversary recognition, holiday celebrations and much more.
•  Open door policy with ALL members of management. Job Description: Invoicing Specialist

Application Instructions:

In order to be considered for this position, you must complete the entire online application packet. This includes the application, supplemental questionnaire, and consumer reports acknowledgement. We ask all applicants to provide 10 years of job history, including a reason for any gaps in employment that are over one month. You may attach a resume with your online application, but any information not specifically listed on you resume that is asked for on the application should also be included on the online application prior to being submitted.

We appreciate your interest and if you are selected for interview by our Hiring Team, you will be contacted through the GetHired portal.

Summary: The Invoicing Specialist p rocessesorders for building materials received by web, e-mail, fax, mail, telephone, EDIor personally from accounting invoices; enter and confirm data in ABS MicrosoftAX computer system; and work with other department members to verify accuracyof orders or resolve discrepancies in orders by performing the followingduties.

Essential Dutiesand Responsibilities: include thefollowing. Other duties may be assigned.
•   Compilesdata, prepares purchase orders, and maintains records for entry into the ABSMicrosoft AX computer system.
•   Examinesdocuments to verify accuracy of data prior to entering into the ABS computersystem.
•   Checksfor proper codes and corrects errors or lists discrepancies for adjustments.
•   Prepares,sorts and enters data into AX. Initiates purchase requisitions.
•   Learnall Building Material Department product descriptions so they can be enteredaccurately into computer database, process invoices, update computerdatabases and assist training of various employees for assigned areas.
•   Validatesupplier invoices to ABS purchase order and take appropriate action when theinvoice does not match the ABS purchase order.
•   Recordall pertinent information pertaining to an order in the ABS Microsoft AX purchaseorder system.
•   Communicateprofessionally with customers and suppliers directing their inquiries to theappropriate person.
•   Operatecomputer terminal to input and retrieve data.
•   Performother clerical functions as required.
•  Performs allactivities related to new vendor set up from obtaining approvals to entry intothe ABS AX System. SupervisoryResponsibilities: Thisjob has no supervisory responsibilities.

Qualifications : Toperform this job successfully, an individual must be able to perform eachessential duty satisfactorily. The requirements listed below are representativeof the knowledge, skill, and/or ability required. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essentialfunctions.

Mustsuccessfully complete a pre-employment drug screen and backgroundinvestigation.

Educationand/or Experience: High school diploma or generaleducation degree (GED) required. and two (2) years related experience and/or training in invoicing, billing, accounts payable, or other related field, or equivalent combination ofpost high school education and experience. Technical certification in office administration and/or associate degree in business administration, accounting or anotherrelated field, preferred.

LanguageSkills: Ability to read and interpret documents. Ability to write simple correspondence. Ability to effectively present information in one-on-one and smallgroup situations to customers, clients, and other employees of the organization.

MathematicalSkills: Abilityto work with basic mathematical concepts such as ability to add, subtract,multiply, and divide in all units of measure. Ability toperform these operations using units of American currency. Ability to apply concepts suchas fractions, percentages, ratios, and proportions to practicalsituations. Ability to calculate figuresand amountssuch as discounts, interest, commissions, proportions, and percentages.

ReasoningAbility: Abilityto solve practical problems and deal with a variety of concrete variables insituations where only limited standardization exists. Ability to interpret avariety of instructions furnished in written, oral, diagram, or schedule form.

ComputerSkills: To perform this job successfully, an individual should have a functionalknowledge of Database software; Internet software; Microsoft Office, Word, Exceland other Windows applications.

Certificates,Licenses, Registrations: None

OtherSkills and Abilities:
•   Mustbe able to build and maintain lasting business relationships with ourcustomers, vendors and fellow employees.
•   Excellentwritten/verbal communication skills and be detailed oriented andself-motivated. Must have excellent timemanagement skills.
•  Data Entry Skills.
•  Abilityto observe confidentiality.
•   Abilityto retain professional demeanor at all times regardless of situation.
•   Strongmathematical, organizational, decision making and analytical skills. Ability to communicate with all levels ofmanagement and staff.
•   Stronginterpersonal skills and have the ability to adapt to different environments.
•   Proficientwith Microsoft Office, Word, Excel and other windows applications.
•   Mustbe customer service oriented and have the ability to work well independently,as well as, within a team environment.
•   Demonstrateinitiative, flexibility and ability to drive and embrace change.
•   Mustbe able to enter accurate data into AX on the first try with minimumsupervision and rework.
•  Must be able to concentrate on a task over a period oftime without being distracted while simultaneously being able to multi-task,prioritize . click apply for full job details