Human Resource Associate

Human Resource Associate - College of Applied Health Sciences Hiring Department: Applied Health & Sciences Location: Chicago, IL USA Requisition ID: Posting Close Date: April 5th, 2024 About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. Description: The Human Resource (HR) Associate initiates, coordinates, and organizes human resource functions and related activities within the College of Applied Health Sciences. These functions related to hiring, changes in appointment, salary program management, coordination of employee annual performance reviews,leave reporting, annual compliance reporting, and recruitment of faculty & staff searches. The HR Associate functions as a consultant to various constituencies within departments and college, reviewing and providing guidance and/or problem resolution for highly sensitive and unique human resource-related matters. Duties & Responsibilities: Oversees, monitors and coordinates day-to-day HR services and transactions ensuring compliance with university policies, procedures, regulations, and standards of practice; processes all HR related transactions utilizing university systems, e.g. Banner, HR Front End, Cornerstone, JDXpert, ANA, BANNER, PARIS, Rehire Retiree, Salary Planner, I9 Tracker, etc. Confers with and assists hiring units with recruitment requests for all employee classes; coordinates and manages the full cycle of recruitment processes including, but not limited to, drafting job descriptions, advertisements, reviewing applicant qualifications, interview scheduling, reference checks, and extending offers; completes other supporting documents for reappointments, summer salary, and change in status' (i.e. FTE changes, Title/Employee Group changes, Salary Increases, etc.); performs onboarding meetings with new hires and exit interviews with separating employees; ensures all departmental, campus, and unit new hire on-boarding requirements are met (mandatory clearances, orientations, compliance trainings, etc.) for all employee classes, e.g. faculty, academic professionals, civil service, post-doctoral associates, fellows, etc. Responsible for the payroll functions such as payroll adjustments including overpayments, award payments, leave balance adjustments. Works in collaboration with the Office of International Services; coordinates visa and immigration processes in collaboration with the UIC Office of International Services (OIS) for international faculty, staff, graduate students and visiting scholars (eg. H1-B, J-1B-1 visitors and other employment based immigrant petitions) Manages employee leave data (AVSL and GoTime) and provides ad hoc employee reports as needed; Acts as a GoTime liaison; records balance/accrual/usage in BANNER as appropriate; reviews, approves, and processes leave of absence requests (FMLA, Personal Leaves, etc); serves as a liaison and resource for all employee leaves of absence such as the Family Medical Leave Act (FMLA) Advises and counsels managers and employees in employee relations issues including, but not limited to, coaching and counseling, grievance handling, performance evaluations, and standards of conduct Completes record management functions including maintenance, retention, transfer, and disposition of personnel records and files to ensure compliance with regulatory guidelines Perform other related duties and participate in special projects as assigned. Minimum Qualifications Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position. Two (2) years (24 months) of work experience performing professional-level human resources duties. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation