Health Science Program Assistant

Position Summary Perform a wide range of complex and confidential secretarial and administrative/office duties requiring knowledge of college policies and procedures. Includes responsibility for executive and general office management for the health science programs, as appropriate. Essential Duties and Responsibilities Acts as an office receptionist; receives and routes telephone calls and visitors; records and forwards messages as needed. Provides optimal customer service including, but not limited to, courteous and responsive written and verbal communication. Composes letters, memoranda, email, and other routine correspondence. Creates and edits spreadsheets, reports, slide presentations, and other documents. Appropriately files and maintains electronic and/or hard copies of memos, letters, confidential records, reports, and other related documents. Gather, compile and report relevant information. Maintain an adequate inventory of office supplies Assist in planning and organizing meetings and workshops; includes reserving/securing meeting space, arranging for room set-up, disseminating meeting invitations, tracking RSVPs, assembling and distributing handouts, setting up refreshments, taking and transcribing notes, preparing minutes, etc. Process and disseminate incoming mail as appropriate. Sorts and routes interoffice correspondence, as needed. Completes special assignments in an accurate and timely manner. Other duties as assigned Qualifications REQUIRED QUALIFICATIONS: Associate Degree from a regionally accredited institution and minimum of one (1) year experience working in a professional office settingORHigh School Diploma/GED and minimum of three (3) years' experience in a professional office setting. Work experience using Microsoft Office applications and Google docs. PREFERRED QUALIFICATIONS: Experience safeguarding confidential information Experience with healthcare simulators Experience working with Alliant and/or Banner software systems Degree or certificate in a health-related field Previous administrative experience in an academic or healthcare setting Other Special Qualifications/Requirements of the Job: Exceptional oral and written communication skills. Communicate effectively and professionally with the public. Flexibility and adaptability to work in a dynamic and fast-paced environment. Excellent attention to detail. Ability to exhibit professionalism and uphold the confidentiality of all college related matters. Commitment to supporting the educational mission and goals of the health science programs. Serve as a primary point of contact for nursing students, addressing their inquiries and providing assistance with registration, course schedules, and academic resources. Coordinate student orientations, workshops, and other program-related events. Maintain accurate student records, including grades, attendance, and clinical placements. Assist with the coordination of clinical placements and ensure compliance with health and safety regulations. Application Procedures/Additional Information POSITION AVAILABLE: April 2024 SALARY: Salary Schedule E4 05$33,625-$50,777, based upon the Alabama Community College System Salary Schedule to be determined by the applicant's education and years of applicable experience. Applicant acknowledges that if selected for the position that applicant's placement on the applicable salary schedule will be dependent upon the verified information provided. (This is a grant-funded position. Continued employment is dependent on continued funding.) POSITION DEADLINE: Applications must be received by April 1, 2024 at 11:59 p.m. Incomplete or late application packets will eliminate the possibility of an interview. Application packets submitted after the deadline date will eliminate the possibility of an interview. The submission of all required application materials by the deadline is the sole responsibility of the applicant. APPLICATION PROCEDURE: Applicants must submit a complete packet which consists of the following: Completed ESCC Application for Employment Current resume Copy of transcript showing degree and date conferred A cover letter of application specifically detailing and relating the applicant's education, andexperience to the qualifications, duties, and responsibilities of the position. Employment is contingent upon employer verification of work experience. Only applicants who meet the required qualifications and submit a complete application packet by the deadline will be considered.Applications submitted by fax, email, mail, or hand delivery will NOT be accepted.Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. All applications become the property of ESCC.In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. The candidate hired will be responsible for the nonrefundable minimum cost of $26.40 for the criminal background investigation. Additional charges may apply. Enterprise State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.Enterprise State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Enterprise State Community College will make reasonable accommodations for qualified disabled applicants or employees.The College reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occurs during the search process. Enterprise State Community College application for employment form is available at should be submitted online.