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JOB SUMMARY: Provides hands-on support in all areas of the accounting cycle such as accounts receivable, accounts payable, property management and general ledger as needed.
ESSENTIAL DUTIES:
- Applies knowledge of generally accepted accounting principles (GAAP) to the preparation of journal entries for posting to the general ledger, financial statements, reconciliations, and variance analysis. Performs daily, weekly, monthly tasks pertaining to assigned accounting cycle functions. Accountable for training program staff on accounting processes. Oversees monthly reconciliation of assigned ledger accounts and schedules.
- Supports and maintains the document management system (Samanage) to ensure sufficient documentation exists for all transactions recorded in the general ledger and appropriate sub-ledgers. Responsible for processing rent batches from property management system to the accounting system. Enters accounts payable data to the property management system and reconciles between the two databases.
- Maintains and monitors the Monthly Calendar of Fiscal activity used to establish work-day targets for the completion of various financial tasks within the monthly accounting close cycle; develops and maintain checklists to ensure all scheduled entries are accounted for during the close process.
- General Ledger: Responsible for Prepaids, insurance allocations, space allocations, etc.; maintaining schedules and reconciliations.
- Accounts Payable (AP): Assist with daily duties associated with payables functions including processing of invoices, maintenance of AP files; serve as backup to Accountant for processing checks and EFT's. Assist in year-end reconciliation of AP/AR subsidiary ledger accounts in preparation of audits.
- Assist Controller with the reporting, depreciation, and reconciliation of fixed assets in accordance with policy. Ensure that fixed asset management policies and procedures are in place and consistently utilized.
- Financial & Analysis: Assist Controller and VP of Finance to track budgeted expenses to actuals.
- Regulatory: Assist with preparation and updates of process documentation related to all accounting functions and regulatory agencies. Assist Controller with external (3 rd party) and internal (Agency) financial statement, tax, program, and other audits and reviews, including preparation of schedules and work papers.
- Promote ongoing commitment to excellence and continual quality improvement to ensure the highest quality of services to our staff and clients.
- Performs other duties as assigned.