Date Posted: 03/28/2024
Hiring Organization: Rose International
Position Number: 461335
Job Title: Fleet Administrator
Job Location: Twinsburg, OH, USA, 44087
Work Model: Onsite
Employment Type: Temporary
Estimated Duration (In months): 12
Min Hourly Rate ($): 25.50
Max Hourly Rate ($): 25.50
Must Have Skills/Attributes: Accounts Payable, Administrative, Invoicing
Job Description
Only those lawfully authorized to work in the designated country associated with the position will be considered.
Please note that all Position start dates, and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.
Education:
•High School diploma or GED
Qualifications/Requirements:
• Minimum of 2-3 years' work exp
• Proficient knowledge of O365 including Power Point, Excel, Word, Teams, Zoom, and the ability to learn other technologies as needed
• Ability to multitask and work under pressure, keeping up with shifting priorities while maintaining a high level of accuracy
• Work independently with minimal supervision
• Physical Requirements of the position (ability to lift, bend, walk, stand, stoop etc) in locations that will have parts room responsibilities
•Minimum of 5 years' experience in admin support and or fleet
•Ability to effectively communicate in a professional and constructive manner internally and with suppliers
•Ability to learn and update multiple accounts payable systems
•Basic knowledge and understanding of private fleet operations with the desire to grow and learn in line of work
•Must have strong analytical and problem-solving skills in order to formulate effective action plans to deal with issues proactively
•Collaborate with peers to balance daily workloads and support the business
•Willingness to embrace change and all other assigned duties for the greater good of the team
•Produce/review various performance reports to drive results
•Strong attention to detail
•Flexible and able to work under pressure to include tight deadlines and multiple projects with strong organizational skills.
•Able to manage several tasks simultaneously.
•Proactively work to organize, respond to needs and anticipate what is needed by the individuals for whom she/he supports
•Ability to work independently and within a team with a Team/collaboration-based approach to decision making
•Must have a "Can Do" attitude with a willingness to assist others in completing activities as needed
Skills/Experiences:
•Manage communications through phone, email, fax, mail, etc.
•Advanced/Proficient Computer Skills (Outlook, Word, Power Point, Excel)
•Strong passion for customer service and fleet excellence
•Ability to learn and update multiple accounts payable systems
•Ability to effectively interact and build a favorable business relationship with internal and external customers
•Able to assist with account management duties
•Strong team player and committed to teamwork in all situations
•Excellent written and oral communications skills
•Demonstrated ability to leveraging system and tools
•Strong team player and committed to teamwork in all situations
Preferred Skills:
• Ability to work in a fast paced, ever-changing environment
• Ability to anticipate needs and issues, act accordingly in addition to exhibiting good judgment
• Polished communication skills with the proven ability to effectively communicate with individuals at all levels within the organization. Interact frequently with Managers, Supervisors, Technicians, Outside Vendors
• Ability to influence, collaborate and negotiate in a highly matrixed global organization.
• Ability to leverage networks cross-functionally to remove barriers
• Demonstrated ability to develop and cultivate relationships
• Previous experience in a commercial truck repair environment
Position Summary:
Fleet Administrator provides support to the field fleet teams. The nature of the work is proactive and must be able to alert key stakeholders quickly. This role is responsible for account payables and invoice processing for fleet expenses, and includes score carding, financial reporting, key performance indicator report generation, and issue resolution.
Responsibilities:
• Act as a point of contact for multiple locations
• Provide support to managers, techs and outside team members for anything needed by market
• Provide support with admin work for multiple locations- PM's, rentals, scheduling, outside service repairs, training, KPI tracking, operational readiness, vendor management, parts rooms, pending sale/scrap and anything else needed within the market
• Work in multiple computer programs on a daily basis
• Maintain the highest level of confidentiality and professionalism in the handling of sensitive and confidential information, as well as with documents.
• Maintain documents in relationship with audits
• Act as a point of contact for outside vendors
• Organize & maintain files and supplies
• Assist with onboarding new hires
• Ability to work in a very fast paced, ever changing environment
• Ad hoc support and requests as applicable
Accountabilities:
•Responsible for accounts payable and administrative duties
•Invoice payment and processing in accordance with company and department financial practices
•Conduct reconciliations and statement reviews and resolve any discrepancies
•Proactive tracking and customer alerts for known anticipated payment or warranty concerns
•Resolve any vendor or customer inquiries
•Financial and payables reporting to key stakeholders
•Assist in developing and delivering department reports and scorecards
•Weekly/Period financial reporting to key stakeholders
•Develop team and department standard operating procedures and identify improvement opportunities
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.