Finance Services

Description:

PLEASE READ JOB DESCRIPTION HAS BEEN UPDATED

Interviews will be via TEAMS

-Must have basic computer skills (Microsoft Office)

-Strong attention to detail

Interviews will be via TEAMS

Job Description/Objectives:

The primary objective is to provide support to Accounts Payable and Tax Accounting within BSNA, including Business Licenses, Fleet, Property Tax, and Accounts Payable. This position will also serve as backup to the Mail Services Admin in their absence.

Responsibilities to include

- Reviewing all tax mail and routing to appropriate internal individuals responsible

- Tracking all outgoing mail activities on a spreadsheet

- Coordinate with internal team members on priority items and ensuring timely action to meet deadlines

- Receive/Scan all checks received and send to appropriate email box or shared location

- Receive various types of business license renewal forms and identify/sort/organize into batches for later use. Receive/Scan license renewals and send to appropriate email box

- Prep outgoing mail for checks, license renewal certificate/permits

- Receive various types of property tax documents and identify/sort/organize into batches based for use later

- Receive/scan tax assessments, bills, receipts by bottler to shared drive location

- Receive critical tax payment checks, often amounting to millions

- Receiving due diligence letters and organizing them by bottler and scanning to appropriate email box

- Receiving checks and routing them to appropriate special handling addresses

- Prepping outgoing mail for High $ and State return checks along with appropriate correspondence

- Receiving RPO's and organizing them and scanning them into TrackerPro software

Role Responsibilities as backup to Mail Services Admin:

" Open, sort, and scan all incoming mail to the various BSNA finance departments

" Delivering electronic, and physical mail as applicable, to the appropriate business partner daily

" Organize documentation and package outgoing mailings; includes completing required tracking/log reports

" Identify appropriate delivery method (US Government Client FedEx, etc) and calculate postage for outgoing mail

Education: High school diploma or GED equivalent

Experience:

" Customer Focus: Developing sustainable, productive internal and external customer relationships and establishing oneself as a valued, trusted financial business partner

" Demonstrated team leadership managing multiple processes

" Strong analytical, problem solving, decision making and communication skills

" Attention to detail; independent thinking

" Process improvement focus

" Well organized. Demonstrated planning, time management and prioritization skills

Core Competencies:

Foundation Skills:

Team Skills/Collaboration Proven strong leadership skills; Cross-Function/BU Collaboration

Speaking and Writing Clearly articulate relevant ideas, opinions, and information

Thinking Analytically Analyze information to provide clear and concise recommendations

Exercising Judgment Generate alternatives and assist in selecting the best option; problem solving

Project Management/Prioritizing Ensure the timely completion of designated objectives

OE and Internal Controls Process Improvement and internal controls maintenance

Enter Shift Start and End Time

7:00am - 5:30pm Mon-Thurs or 8:30- 4:30 Mon-Fri (Flexible)

Shift

Shift 2

Time System

FIELDGLASS

Hours per Day
8

Hours per Week
40

Total Hours
520.00