Facilities Project Manager

POSITION SUMMARY

The Facilities Project Manager oversees the overall direction, coordination, and implementation of operational and capital projects in support of the growth and development of the Performing Arts Center Authority's (PACA) Facility Department needs. In addition, the Project Manager will operate the Building Management System (BMS) ensuring environmental comfort for patrons, visitors and staff.

ESSENTIAL FUNCTIONS

• Manage all assigned projects including definition of a project's scope, goals, deliverables, tasks, and resource requirements.
• Assemble resources as needed and coordinate their duties and responsibilities.
• Manage and administer project budget and resource allocations through sound decision making based on cost, necessity, and timeliness.
• Plan, schedule, and track project timelines and deliverables.
• Assess project issues and develop resolutions to meet productivity, quality, and stakeholder satisfaction of goals and objectives.
• Communicate progress, status, and issues to management via verbal/written status reports or by delivering engaging, informative, and well-organized presentations.
• Ensure that the business of the project is conducted in an efficient manner by supervising and monitoring project implementation in order that timely decisions on corrective actions are completed to achieve project outputs.
• Continually analyze and evaluate project results in order to identify opportunities and threats related to the successful completion of assigned projects.
• Assist the Director of Facilities in the handling of general administrative tasks, creating documents, and conducting research on various topics.
• Support other all senior managers/directors as needed on various projects as assigned by the Director of Facilities.
• Draft correspondence and proposals as needed.
• Create and edit PowerPoint presentations and prepare related materials as needed.
• Attend all necessary internal and external meetings to provide and receive accurate and timely communication regarding the coordination of the identified initiatives and objectives.
• Schedule BMS System utilizing EventBooking.
• Actively seek out, be receptive to, and respond to input from all departments ideas related to operational processes and related outcomes.
• Assist the Director of Facilities in the development of PACA's strategic plans for all operational activities.
• Assist the Director of Facilities in the creation, development, and implementation of special projects as required for the enhancement of PACA's Facility Department operations.
• Manage the day-to-day operational aspects of projects and initiatives from scope through implementation guided by the project document and provide any necessary amendments to ensure smooth and efficient performance.
• Be knowledgeable of departmental priorities in order to coordinate project strategies with key stakeholders to ensure an updated and shared understanding of challenges and opportunities.
• Identify operational processes that would benefit from redesign, development, implementation, and continuous improvement in order to optimize Facility Department effectiveness.
• Complete additional responsibilities as assigned.

CORE COMPETENCIES

• Customer Focus- Understand the needs of the customer (internal & external) and act accordingly to create an exceptional experience.
• Teamwork- Work as a collaborative member of a group contributing to the overall mission, strategies and goals.
• Accountability- Take ownership for deliverables and actions and contribute value to the organization. Accept responsibility for actions and outcomes.

KNOWLEDGE AND ABILITIES

• Ability to maintain a physical presence at designated work locations, maintaining regular attendance, punctuality and work a flexible schedule including nights, weekends, holidays, and events, as needed.
• Able to communicate effectively in English, both in writing and verbally.
• Ability to learn PACA Purchasing Rules.
• General knowledge of HVAC basics
• Excellent organizational skills to define, control, and track progress of projects.
• Show attention to detail with a commitment to delivery of products of the highest quality.
• Effective analytical, problem-solving, conflict resolution, negotiation, and mediation skills.
• Able to demonstrate original thinking and creativity; meet challenges with resourcefulness; develop innovative approaches and ideas and present them in a clear and effective manner.
• Able to supervise all aspects of a staff.
• Able to work independently in a fast-paced environment.
• Able to effectively and efficiently multitask, set priorities, shift priorities, and adapt to changes in situations.
• Able to handle projects and communications of a highly sensitive and confidential nature, where absolute discretion is critical.
• Skilled in Windows based programs, including Microsoft Word, Outlook, Excel, PowerPoint, and Project.
• Able to work effectively and positively with others.

SUPERVISORY RESPONSIBILITIES

• n/a

DESIRED EDUCATION AND EXPERIENCE

• 3-5 years' experience in operational project management