Facilities Coordinator

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Includes the following but not limited to:

Perform a wide variety of administrative tasks including data entry and the drafting, editing, and revision of letters, reports, and power point presentations.

Supporting onboarding and offboarding of new or existing employees, manage org chart reports.

Perform basic, routine bookkeeping functions relative to program/department budget including tracking purchases and expenditures and may assist in the budget development process.

Facilitate, monitor and/or oversee department purchasing, inventory and requisitioning of office related supplies and equipment.

Coordinate departmental events such as all-hands meetings, catering, and small employee engagement functions.

Create and manage meeting invites on behalf of department leaders, and provide meeting notes.

Assist in the development or upkeep of the department/area webpage.

Organize and maintain a fleet vehicles tracker and ensure DMV registration and records for Facilities Fleet vehicles. Distribute annual vehicle insurance.

Backfill support for Call Center and Spare Parts Crib operations.

Utilize a corporate purchase card. Prepare and consolidate receipts.

May include light program management or corporate initiative management, such as employee engagement campaigns,

Perform other duties as assigned