Facilities Coordinator

Facilities Coordinator
ONSITE in San Francisco, CA
/hr Pay rate
yr - could convert

MUST have/show proven ability to Multi-task - this is fast paced environment
Interviews structure: 1st will be a zoom interview; 2nd will be in-person

SUMMARY OF POSITION:
Dedicated office professional with experience handling a wide range of administrative, facilities, executive support tasks. Detail oriented, self-motivated, ability to multi-task efficiently, coordinate internal and external resources, cultivate relationships with vendors, and oversee office interactions, responding to requests and questions. Will interact with people at all levels.

" The primary responsibility of the Office Coordinator is to provide daily support for employees, visitors, and contractors.
" Coordinates access and badging for employees, guests, and vendors and all associated records.
" Create and maintain inventory of pantry supplies; reorder these with vendor as needed; additional office documents as needed.
" Coordinate shipping and receiving, deliveries, log in packages, and ensure they are delivered to recipient, including call for pick-up of outgoing packages. Responsible for stamping and preparing outgoing mail.
" Coordinate building related maintenance and repair needs as well as janitorial issues or requests to the Landlord. Maintain communication with Landlord.
" Clean, organize and maintain all storage rooms and Facility-related work areas. Maintain neatness / cleanliness of all common areas conference rooms, break out rooms, etc.
" Coordinate with Manager on bi-weekly basis; discuss all current and potential office issues; Safety / Security tasks (Safety Teams, Safety Supplies, etc.).
" Set up New Hires / Visiting Employees with badge, photo new employee for badges; complete I-9 s for new hires; maintain compliance posters; fulfil additional P & C requests as needed.
" Coordinate Technical Facility requests regarding Technical / Server Rooms, Maintenance / Issues, Security cameras/DVR issues, etc.
" Coordinate signage installation and updates throughout the office.
" Maintain and update welcome packets for employees and visitors.
" Coordinate all preparation and maintenance of agile workspace areas as well as huddle, meeting, and phone rooms for continuous use by onsite staff.
" Liaison with local Executive Assistants and visiting Global WBD Executives / employees regarding their IT / workspace needs. Assist with room bookings.
" Coordinate the ordering and inventory of pantry supplies as well as item replenishment throughout the day for the facility pantries.
" Kitchen Maintenance: turn on Dishwashers when you leave for the day, unload them when you arrive in the morning. Perform routine maintenance on coffee machines and kitchen appliances; oversee repairs with Vendors.
" Trouble shoot Canon copiers / call for service if needed. Ensure paper trays are stocked daily.
" Liaison with other teams such as P&C, Lifeworks, Corporate Communications, etc. Assist in planning / executing San Francisco based initiatives and programs.
" Coordinate all other duties as requested by Manager.

JOB QUALIFICATION STANDARDS

Work Experience
" Proven ability to establish priorities among multiple tasks and work collaboratively with team members to achieve common goals.
" Experience establishing, implementing, and maintaining effective business processes and procedures a plus.

Education, Professional Training, Technical Training or Certification
" High school diploma with 2 - 3 years experience in a corporate office administrative or facilities field.
" Some College or successfully completed 4-year degree program is a plus.

Knowledge/Skills
" Proficient in Microsoft Office Suite, Zoom, and Slack.
" Strong written and verbal communication skills.
" Ability to work independently and produce excellent results in a highly dynamic work environment.
" Must demonstrate proficiency in working collaboratively and cross-functionally within the organization to execute tasks under tight deadlines, demonstrating sound relationship management skills both within and external to the organization.
" Must be exceptionally organized, structured, methodical, and attentive to detail and possess a high degree of follow-through.

Other Requirements
" Ability to lift/carry up to 50 lb deliveries/boxes/furniture.
" Must have the legal right to work in the United States.

EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.