Executive Assistant

VISTA Technology Services, Inc. (VISTA) is currently seeking an Executive Assistant to support our NAVSEA customer in Washington, DC. This position reports onsite at the Washington Navy Yard 5 days a week. The Executive Assistant is responsible for a broad range of strategic activities and is expected to work with limited direction, executing significant discretion and judgment in all aspects of their role. This position requires an individual with strong administrative, project management, and communications skills as this person must effectively support and communicate with internal and external DoD senior executives across various fields, particularly US Navy. The Executive Assistant should be proactive, self-motivated, and be able to prioritize multiple tasks for numerous people in a fast-paced and high-demand environment including comprehensive meeting and travel arrangements. Responsibilities: Manage DoN senior executive calendars
Plan, coordinate, organize, and schedule meetings and special events
Prepare, format, edit, serialize, route, file, and track correspondence and documentation
Utilize DoD Defense Travel Systems (DTS) to make travel arrangements for senior executives
Utilize Defense Information System for Security (DISS) to coordinate and manage visit requests
Manage and organize detail-oriented tasks, and process awards
Maintain action item trackers, monitor internal and external tasks and requests for information
Work independently and with a team to effectively manage multiple tasks within a dynamic and high speed work environment Qualifications: Bachelor's Degree AND 5 years of Navy/DoD administrative experience as an executive assistant supporting senior program managers; 13 years of Navy/DoD administrative experience will be considered in lieu of a degree
Experience managing DoD senior executive calendars
Proficient using in Microsoft Office (Excel, Word, PowerPoint, and Outlook), MS Teams, and SharePoint Online (SPO)
Extensive experience using DoD Defense Travel Systems (DTS)
Experience using Defense Information System for Security (DISS) to coordinate and manage visit requests
Knowledge of DoD organization, culture, and terminology
Familiarity with Navy Award System and experience processing awards
Familiarity with DoD and DoN correspondence guidance
Familiarity with Department of Navy (DoN) Records Management (RM)
Strong administrative, project management, and communications skills
Strong verbal communication and technical writing skills
Ability to work under time constraints and resolve problems and conflicts
Active Navy CAC, Flank Speed, DTS, and DISS access strongly desired
Active DoD Secret Clearance required
Applicants selected for this position will be subject to a government security investigation and must meet eligibility requirements for access to classified information. U.S. Citizenship is required. For this position, VISTA will consider only applicants with an active DoD security clearance. VISTA offers a strong compensation package and a competitive leave package. A generous benefit plan includes medical, dental, vision, life and disability insurance, tuition assistance, and employer matching 401(k) plan. To learn more about VISTA and to apply for this position, please visit our website at . VISTA is an Equal Opportunity Employer/Minorities/Disability/Veterans Employer.