Executive Assistant

Right hand to CEO

This Jobot Job is hosted by: Nikki Nowak
Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.
Salary: $90,000 - $120,000 per year

A bit about us:

Our organization encompasses several businesses operating across diverse industries. We specialize in providing innovative solutions through our portfolio of companies. One business is a leading manufacturer of high-quality concrete products for infrastructure and commercial construction projects, serving the bridge and building industries. We also have a venture that assists business owners in facilitating ownership transitions through strategic acquisitions and direct management of companies. We offer comprehensive consulting services tailored to small businesses, including financial advisory, marketing strategies, leadership development, and government affairs guidance.

Why join us?

Do you want to work with some of the nation's best Clients AND enjoy time at home w/ family? We do too.

• Best in Class Firm.
• Competitive Compensation Package.
• Complete Benefits Package.
• Flexible Work Schedules.
• Many More.

Job Details

Our organization offers a unique blend of established businesses and entrepreneurial endeavors, creating an environment that values innovation, small business support, community impact, and professional growth opportunities across multiple sectors. If you have successfully supported a fast paced C Suite executive please apply today.

The Executive Assistant will provide high-level administrative support to the CEO, who owns and operates both a company and a private equity firm. This role requires exceptional organizational skills, attention to detail, and the ability to manage complex travel arrangements and process extensive paperwork efficiently.

Qualifications:

• Bachelor's degree and 5+ years of executive assistant experience, preferably supporting C-level executives
• Exceptional organizational and multi-tasking abilities with superb attention to detail
• Proficiency with MS Office Suite; experience with database management and CRM tools
• Strong written and verbal communication skills with professional demeanor
• Ability to work extended hours as needed and travel domestically/internationally
• Capacity to handle sensitive information with utmost confidentiality and discretion
• Flexible and able to thrive in a fast-paced, demanding environment

Key Responsibilities:
Travel Coordination (40%):

• Arrange all domestic and international travel for the CEO, including flights, hotels, ground transportation, and travel visas/documentation
• Coordinate intricate multi-city/country itineraries involving meetings, site visits, and events
• Prepare detailed travel itineraries and trip folders with all pertinent information
• Manage CEO's travel rewards programs and status levels
• Arrange travel for accompanying staff or colleagues when required

Paperwork Processing (30%):

• Manage and process all incoming and outgoing correspondence, contracts, proposals, reports, and other documentation
• Expertly handle confidential and sensitive documents with discretion
• Develop and maintain comprehensive filing systems, both digital and physical
• Coordinate signatures and approvals on critical paperwork
• Ensure proper formatting, proofreading, and quality control of all documents

Administrative Support (20%):

• Manage the CEO's complex calendar, scheduling meetings and appointments across multiple time zones
• Screen and prioritize phone calls, emails, and information requests
• Make arrangements for meetings, conferences, and events as needed
• Coordinate projects and follow up on outstanding tasks and deliverables
• Maintain office supply inventory and process expense reports

Other Duties (10%):

• Undertake ad-hoc research and special projects as assigned
• Continuously improve processes and systems for maximum efficiency
• Handle additional responsibilities as required to support the CEO

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.