SUMMARY: Management Business Solutions is seeking a Bilingual Executive Assistant for its client in the Grand Rapids area. This individual would be supporting the CEO with various administrative task.
RESPONSIBILITIES:
- Provide administrative support to the President and CEO, including calendar management, email correspondence, and document preparation.
- Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate departments.
- Coordinate events and meetings, handling logistics and communication with participants.
- Assist with marketing efforts by creating and distributing promotional materials.
- Monitor expenses, handle invoicing, and maintain office supplies.
- Attend board and committee meetings as required to record minutes.
- Support HR, sales, marketing, IT, and finance operations as needed.
- Other duties as needed.
QUALIFICATIONS:
- High school diploma required; associate or bachelors degree preferred.
- Minimum of two years of experience in office administration.
- Bilingual in English and Spanish required.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Teams) and Adobe Acrobat.
- Strong communication, organizational, and problem-solving skills.
- Detail-oriented with excellent time management abilities.
- Ability to maintain professionalism and confidentiality.
MANAGEMENT BUSINESS SOLUTIONS IS AN EQUAL OPPORTUNITY EMPLOYER