Looking for a really good Executive Administrative Assistant to support 2-3 Executive/Senior VPs. Their specifications of the capabilities are outlined below:
- Job Duties: Scheduling meetings, booking rooms, ordering and setting up lunches (for 1 person OR large groups), event planning/ coordination, restaurant reservations, travel coordination (flights, hotel, car service, rental cars, etc.), ensuring EVP/VP are where they need to be and managing all logistics for them, expense reports (Concur) and any additional task that they might be asked to support
- Required technical experience: MS Office (Excel, PowerPoint, Word, Outlook), one drive, MS Teams
- Time in Office: 1 3+ days per week at the Quincy location. There may be a need to come in if there are events taking place that require assistance.
- Ideal Skills: Able to work under pressure, must have the ability to wear many hats at one time, trusting their own gut to make high level decisions, organized, detail oriented, personable, go-getter/ self-starter, critical thinker, foresees potential problems and finds solutions, sense of urgency, willingness to go above and beyond, ability to prioritize, people-person , and good communication.
- Supporting: Executive and Senior VPs (2, possibly 3)
- Expected Hours: Typically, 9 - 5 pm EST, there may be additional time needed depending on the week. Contractor must obtain approval for overtime before it is worked, or we will not be able to invoice
- Expected Length: 90 days
- Location: Must be local to Boston (Quincy) office
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Job Duties: - Scheduling meetings
- booking rooms
- ordering and setting up lunches (for 1 person OR large groups)
- event planning/ coordination
- restaurant reservations
- travel coordination (flights, hotel, car service, rental cars, etc.)
- ensuring EVP/VP are where they need to be and managing all logistics for them
- expense reports (Concur)
- any additional task that they might be asked to support
•
Required technical experience: - MS Office (Excel, PowerPoint, Word, Outlook)
- OneDrive
- MS Teams
•
Ideal Skills: - Able to work under pressure
- must have the ability to wear many hats at one time
- trusting their own gut to make high level decisions
- organized
- detail oriented
- personable
- go-getter/ self-starter
- critical thinker
- foresees potential problems and finds solutions
- sense of urgency
- willingness to go above and beyond
- ability to prioritize
- people-person ,
- good communication