DIRECTOR / SR. DIRECTOR, PROGRAM MANAGEMENT
This position will be responsible for providing Project Management expertise and support to ensure all project milestones and deliverables are met, and that Adicet Bio program activities are well executed and managed. Responsibilities include partnering with the Program Leader to create and manage integrated implementation plans in alignment with the Product Development Plan and budget. This includes providing operational leadership to clinical/regulatory sub-teams and driving the day-to-day planning, coordinating, and tracking of critical activities. The project manager will be responsible for creating/maintaining the project timelines to keep the project on schedule. Typical responsibilities also include planning, facilitating, and following up on project team meetings; anticipating and managing potential project issues, understanding the scope, schedule, and resources for the project, and the utilization of project management tools to facilitate communication within the team, across the organization, and potentially with external collaborators. This role will report to the VP of Program Leadership and Program Management
Responsibilities:
- Creates and drives integrated program timelines (Gantt charts) for tracking of activities and milestones based on clear dependencies and assumptions. Assists the Program Leader in planning, coordinating, and tracking cross-functional activities. Ensures continued maintenance and communication of critical path activities.
- Partners with the Program Leader to optimize team effectiveness, team dynamics and ensure effective decision making.
- Facilitates highly effective team building and communication. Works with the Program Leader and team to develop and distribute agendas for team meetings. Helps facilitate meetings and keeps them on track. Provides meeting minutes to ensure adequate documentation of decisions/actions and drives follow up on Action Items. Proactively, and independently, identifies and resolves program team challenges.
- Performs effective risk management assessments and drives implementation of mitigation plans.
- Drives information flow and communicates program status to all stakeholders in collaboration with the Program Leader. Creates regular status reports (milestones, status, issues, decisions) for senior management with input from Program Leader and the team.
- Assists the Finance group in the compilation and tracking of the program budget in alignment with the company's goals and objectives
- In partnership with the Program Leader and functional managers, ensures that resources assigned to the program are adequate to meet program objectives and identifies resource constraints.
- Maintains effective communication within the program team through oral and written correspondence and ensures adequate documentation of each communication.
- Organizes and maintains appropriate electronic platforms (Sharepoint, shared folders, etc.) for reporting/archiving/documentation of project records and relevant information to ensure easy access for team members and other stakeholders
- Build trusting relationship with the team and stakeholders to encourage collaboration.
- Assists the Program Leader in preparing for governance meetings.
- Organize lessons learned sessions to evaluate project related activities and learn from earlier experience.
- Serves as a resource for other Program Managers as appropriate. May manage other junior Program Management staff.
- Plays an active role in the development of the Program Management Department through introduction of new tools and processes for continuous improvement.
Qualifications:
- BA/BS is required; advanced degree (PharmD, PhD) is highly desirable.
- 10+ years industry experience, including minimum of 5 years of project management experience in a cross functional pharmaceutical/biotech team environment.
- Deep understanding of the drug development process.
- Excellent planning, organizational and analytical skills, keen attention to detail
- Demonstrated ability to build trust and strengthen collaborative relationships across teams, sub-teams and functions in a matrix environment.
- Ability to drive program plans and timelines (across multiple functional areas) is essential. Proven success in goal setting, prioritization and time management is required.
- Experience using established PM planning tools (i.e. MS Project, Smartsheet, etc.).
- Proactive mindset with strong leadership, facilitation, teamwork and influence management/negotiation skills.
- Ability to work independently in decision-making and resolution of program obstacles and
- Excellent verbal and written communication skills
- Experience in Oncology and/or Autoimmune diseases is a plus
- Cell therapy experience is a plus.
- PMP preferred