Director of Finance and Administration

Director of Finance and Administration

Why THIS Director of Finance and Administration Opportunity?

• Flexible working hours.
• Compelling mission statement that provides an engaging and dynamic work environment.
• Everyone gets the week of Christmas off.
• Stable organization that has been around since 1958.
• Potential for a hybrid work schedule down the line.

Responsibilities of Director of Finance and Administration:

1. Financial Management

• Develop and manage the annual budget in collaboration with Executive Director, Senior Leadership Team, and Board of Trustees Finance committee.
• Conduct regular financial analysis to track performance against budget, monthly and year end forecasts, and cash flow management and reporting.
• Oversee the financial aspects of grant proposals, ensuring compliance with donor requirements.
• Work closely with department managers to track and report on grant expenditures
• Prepare financial reports for grantors and assist with grant audits as needed
• Prepare departmental financials and quarterly financial statements for the Board
• Prepare interim quarterly financial statements for public/grant applications
• Monitor cash flow and liquidity to ensure the organization's ability to meet financial obligations
• Analyze revenue and expense variances and make recommendations
• Manage annual financial audit & oversee timely filing of corporate tax returns
• Manage credit card processing, bank accounts & reconcile accounts monthly
• Manage asset capitalization; depreciation tracking; and temporarily restricted net assets
• Oversee 1099 filing and compliance
• Track investment account activity
• Provide training and support to staff on financial policies and procedures
• Purchasing management for office, program, & custodial supplies including vendor selection
• Manage corporate insurance including property & liability; umbrella; boat; &executive risk

1. Human Resource Management:

• Administer bi-weekly payroll (ADP)
• Serve as a trusted advisor to employees and management on HR-related issues.
• Address employee concerns, conflicts, and disciplinary matters in a fair and consistent manner.
• Promote a positive and inclusive workplace culture through effective communication and employee engagement initiatives
• Manage the end-to-end recruitment process, including job postings, candidate sourcing, interviewing, and onboarding
• Manage employee insurance and other benefits
• Collaborate with hiring managers to identify staffing needs and ensure timely and quality hires
• Prepare annual workers compensation audit
• Create hire letters and job descriptions for all employees as required
• Oversee timely quarterly and annual payroll tax returns including W-2 distribution.

1. Facilities Management:

• Implement and promote sustainable practices within facilities to minimize environmental impact
• Conduct regular inspections to identify and address maintenance issues promptly
• Coordinate with external contractors and service providers for repairs and preventive maintenance
• Establish and enforce safety protocols to ensure a secure and hazard-free working environment
• Develop and manage the facilities budget, ensuring cost-effective operations
• Identify opportunities for cost savings and efficiencies in facility-related expenses
• Oversee the performance of third-party contractors and ensure service level agreements are met
• Collaborate with internal departments to understand their facility needs and address concerns

Preferred Experience of Director of Finance and Administration:

• Bachelor's degree is required.
• Minimum 5+ years of experience in business management.
• Non-profit experience strongly preferred.
• Experience with ERP systems - QuickBooks is a plus.

Director of Finance and Administration
Director of Finance and Administration
Director of Finance and Administration
Director of Finance and Administration
Director of Finance and Administration
Director of Finance and Administration