Departmental Accounting Assistant

Scheduled Hours 40 Position Summary Position coordinates purchasing, billing and collection activities, as well as providing reimbursements, and assists with other administrative functions for the lab. Job Description Primary Duties & Responsibilities Monitors and purchases office supplies and lab equipment, facilitates price comparisons and maintains equipment inventory and asset records. Processes receiving of division purchase orders and approval of documents. Provides support for reimbursements and travel reports. Maintains division funds and accounts, assigning account numbers to orders ensuring compliance with granting agency guidelines, using Financial system, AFMS or similar systems. Prepares requisitions, check requests, petty cash reimbursements, reconciles monthly ledgers and monitors open encumbrances. Coordinates meetings, lectures, and seminars for Precision Radiotheranostics Translation Center (PRTC) and assists faculties for scheduling meeting with collaborators in the logistics - for example, advertising announcements, room set-up, catering, visitor's individual meetings with faculty, itinerary, reimbursement, check-in and flow of the day's events. Routes incoming mail, distributes correspondences and other material to faculty and staff. Provides assistance with day-to-day administration of PRTC, and staff support during vacation/illnesses. Facilitates and coordinates work order requests for keys, badges, phones, facility, IT services, computer access, janitorial service, supply ordering, stocking, and equipment repair and malfunctions. Performs other duties as assigned. Preferred Qualifications Working knowledge of Workday. Excellent computer skills: Excel, Word, PowerPoint. Ability to work with a large diverse lab. Working knowledge of general office equipment, computer spreadsheets, programs/systems and accounting procedure skills. Required Qualifications High school diploma or equivalent high school certification, with some college-level accounting coursework; and two to five years of experience in accounting/bookkeeping. Grade G06-H Salary Range $17.52 - $26.27 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email or call the dedicated accommodation inquiry number at and leave a voicemail with the nature of your request. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods. WashU provides eligible employees with a defined contribution (403(b Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more. Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: EEO/AA Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.