Job Description:
Summary:
This position will be responsible for offering Procurement, Logistics, and administrative support
of an R&D facility involving chemistry, biosafety and electromechanical system labs for medical
devices and drug products.
Essential Duties and Responsibilities:
Greet and welcome guests.
Answer, screen, and forward incoming phone calls.
Ensure reception area is tidy and presentable.
Order front office supplies and keep inventory of stock.
Maintain office security by following safety procedures and controlling access via the
reception desk (monitor logbook, issue visitor badges).
Update calendars and schedule meetings.
Track and report costs to upper management.
Keep updated records of office expenses and costs.
Perform other clerical receptionist duties such as filing, photocopying, transcribing, and
faxing.
Coordinate with departmental staff to coordinate activities.
Coordinate with outside vendors.
Act as liaison between customers and various departments.
Maintain customer and vendor relations.
Receive, sort, and distribute daily mail/deliveries.
Provide national and international shipping support.
Lead direct and indirect procurement efforts for the site.
Ensure that accounts are paid in full, and notify the clients or supervisors when accounts
are past due.
Create and manage invoices and credit memos.
Oversee accounting functions, including sales, general accounting, accounts payable, and
accounts receivable.
Review financial records for accuracy and review billing invoices, purchase orders, and
inventory reports, and monitor the accounts payable and accounts receivable functions.
Other duties as assigned.
Qualifications:
4+ years experience in operations of a large-scale (100+) volume R&D/Manufacturing
environment, including customer service, receiving, inventory, stocking, purchasing,
logistics.
Proficiency in Microsoft Office Suite.
Hands-on experience with office equipment.
Professional attitude and appearance.
Solid written and verbal communication skills.
Ability to be resourceful and proactive when issues arise.
Excellent organizational skills.
Multitasking and time-management skills, with the ability to prioritize tasks.
Customer service attitude.
Education and/or Experience:
Associate degree in related field with 4+ years' experience.
High School Diploma with 6+ years experience.
Physical Requirements:
This position may involve exposure to biohazards, and hazardous chemicals.
Ability to lift/carry 25 lbs.
Bend, stoop, sit, kneel and/or stand for extended periods of time.