Defense Travel Administrator with Security Clearance

Duties 1. Serves as the, Financial Defense Travel System Administrator (FDTSA) subject matter expert (SME), Defense Travel System (DTS) for the USPFO, and the state ARNG including its supported units. Responsible for authorizing and setting up the correct lines of accounting for payment of Government funds. Performs a variety of analytical, technical, and administrative work for substantive programs and support activities. These programs are funded through a number of sources such as reimbursable accounts and transfer of funds between organizations. Program and funding are unpredictable and subject to change throughout the fiscal year. This necessitates making frequent adjustments to budget estimates to different DoD organizations through the cross organization. Responsible for the control and coordination of all required actions to support successful deployments, operation and management of DTS for all military soldiers and Civilian employees using guidelines that often lack specificity due to changing mission requirements, i.e. changing travel destinations while en-route, delaying travel and foreign travel requirements. Functions include liaison between the USPFO/state ARNG and Defense Finance and Accounting Service (DFAS) Project Management Office (PMO-DTS), regarding the functional use of DTS, monitoring and maintenance of DTS as well as identifying and analyzing problem areas, etc. Serves as the on-site subject matter expert for resolving especially difficult or sensitive problems with unit DTS. Provides analysis regarding the various accounting methods, procedures and techniques to validate DTS transactions. Performs various accounting, budget, and financial support related duties as ARNG DTS travel regulations are not completely standardized due to complex mission requirements. Performs various accounting system applications to resolve problems of processed transactions on existing transaction records to modify automated processes in existing accounts. 30% 2. Implements and manages the day-to-day activities during system operations (e.g. personnel data download and review, business process analysis, DTA training and Defense Accounting and Disbursing System (DADS) and Commercial Travel Office (CTO) connectivity). Applies knowledge of various automated systems and their applications to accomplish the tasks of the position, to provide input to long-range plans for automation, to use automation in the accomplishing the work of the DTS, and to support the assurance that the requirements of automated systems (data standards, security, etc.) are met. Coordinates development of traveler profiles, organizational data, reporting, budgetary, and document flow procedures in DTS. Ensures system requirements and activities necessary to achieve the objectives are identified, met and resolved, including all technical, administrative and/or operational problems and conflicts. Monitors functional aspects of the DTS to ensure continued successful operation. Resolves systematic issues and/or problems involved in the fielding process, software installation and connectivity, establishment of organizations, groups, routing list, and setup of user files. Responsible for help desk operations, resolution of travel issues, accuracy of travel database(s) tables and certifications, and sustainment training requirements. Serves as the site coordinator and oversees the setup and sustainment of the DTS in the USPFO, JFHQ-ST ARNG. 20% 3. Responsible and accountable for the state ARNG's data requirements, including the user profiles, organization hierarchy, routing groups, per diem rates and Lines of Accounting, etc. Maintains database of user information and controls user access to Privacy Act Information and travel documents. Coordinates with each tenant organization and/or subordinate unit to identify an Organizational DTA (ODTA) for managing each organization's fielding and operational DTS requirements. Establishes the Certifying Officer appointment process. Establishes and manages a training program for ODTA's, Authorizing Officials/Certifying Officials (AO/CO) etc. Ensures accountable officials and certifying officials have been appointed in writing. Identifies routing and budget/finance officials affected, and maintains the Users Tables to make any necessary changes in routing or permission levels. Assigns appropriate permission levels to official personnel and travelers for their respective role in the DTS hierarchy. Determines and established, in coordination with ODTAs, permission levels for access to DTS applications, features, functions, and reports. 20% Perform other duties as assigned. Full position description not listed. For more details, please contact the POC listed above. Requirements Conditions of Employment Federal employment suitability as determined by a background investigation. May be required to successfully complete a probationary period. Participation in direct deposit is mandatory. Favorable background check is required. PCS expenses will not be paid. Males born after 31 December 1959 must be registered for Selective Service, see . Incumbent must possess or be able to acquire the appropriate level security clearance for this position. Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day. This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless approved by TAG. THIS IS A FINANCIAL MANAGEMENT LEVEL 2 Certified position. This certification requirement is a condition of employment for this position. Failure to obtain this certification within the required time may subject the incumbent to adverse action. Qualifications AREA OF CONSIDERATION : Open only to onboard technicians/federal employees within the Massachusetts National Guard. GENERAL EXPERIENCE : Must have progressively responsible clerical, office, or other work experience that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled SPECIALIZED EXPERIENCE : Must have have at least 1 year equivalent to at least the next lower grade level (GS-7). Must have fundamental working experiences with a validated understanding of the basic principles and concepts of the occupational series and grade. Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. PART-TIME OR UNPAID EXPERIENCE : Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of months/years. VOLUNTEER WORK EXPERIENCE : Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Additional information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency ( ). To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits . Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Please follow all instructions carefully. Errors or omissions may affect your eligibility. Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits . Review our benefits Eligibility fo