Join Our Team as a Corporate Receptionist
Are you a great multitasker and detail-oriented with exceptional customer service skills? Our client, is looking for a Corporate Receptionist in Raleigh
Responsibilities of the Corporate Receptionist:
As a vital member of the Office Services team, the Corporate Receptionist serves as the initial point of contact for both guests and employees. The main objective is to create a friendly and inviting atmosphere, coupled with offering general administrative assistance. The ideal candidate should excel in customer service and communication, demonstrating the capability to handle multiple tasks in a dynamic setting. This role demands an enthusiastic individual with a professional demeanor, a positive attitude, and an exceptional focus on detail.
- Welcome, guide, and deliver exceptional front-line customer service to staff, vendors, and guests with courtesy and professionalism.
- Maintain a neat and inviting reception and waiting area.
- Efficiently handle incoming calls, directing them to the appropriate personnel.
- Keep an accurate and updated phone list and office floor plans for effective communication.
- Coordinate and schedule meetings, manage conference room calendars, and handle catering requests.
- Administer building maintenance requests and oversee security access for employees and visitors.
- Organize desk setups and welcome packages for new employees.
- Stay current with the employee vehicle list and address parking issues as needed.
- Monitor and manage inventory for office supplies, kitchen and cleaning supplies, promotional items, and PPE.
- Support administrative tasks such as issuing purchase orders, processing invoices, and addressing billing inquiries or discrepancies.
- Contribute to planning and executing office initiatives, including holiday celebrations, gifts, charitable events, and team-building activities.
- Collaborate with various departments to ensure efficient communication and support, interacting comfortably with all levels of management.
- Draft office-wide written communications, including emails, memos, and announcements.
- Manage the purchase card and maintain accurate records of transactions, receipts, and expense-related documentation in an organized and accessible manner.
- The Corporate Receptionist will undertake general administrative tasks and office duties as assigned.
Qualifications of the Corporate Receptionist:
- 2+ years of experience in office administration, front-desk reception, or customer service.
- Demonstrate tech-savviness with a robust understanding of Microsoft Office/Office 365.
- Showcase the ability to work independently, managing multiple tasks in a dynamic environment.
- Display a proven capacity to prioritize tasks, meeting deadlines with a composed demeanor.
- Exhibit excellent interpersonal and written communication skills.
- Demonstrate a keen attention to detail and a proactive approach to problem-solving.
- Collaborate effectively as a team player, seamlessly working with others.
- Express eagerness for learning and a readiness to embrace new responsibilities.