Coordinator, Health Science Systems
Department: Health Sciences
Campus Location: Arnold/Main Campus
Salary Range: $57,142 - $71,427
Work Mode: This position requires some regular in-person presence on campus or at alternative locations, depending on business needs of the office.
Hours Per Week: 40
Position Type: Full-Time Staff, Exempt
Position Summary
The School of Health Sciences (SHS) Health Sciences Systems Coordinator (HSSC) will be a key liaison between the SHS and Information and Instructional Technology (IIT) Department and will possess critical thinking, project coordination and problem-solving skills. The coordinator will work closely with the SHS Leadership Team, SHS Program Faculty and Staff, SHS Admissions Office and IIT. The HSSC will be a project coordinator with responsibilities to include, but not limited to, data collection and analysis, data management, data integrity and oversight of online admissions applications and reporting systems for the SHS. In addition, the HSSC will be responsible for working with IIT on the development of online applications, data maintenance, data collection and reporting for the SHS. The HSSC must be skilled in report development using custom-built search parameters and report functions. Experience with Colleague or Enterprise Student Information Systems is preferred. The HSSC must be able to work in an in-person office location and work a flexible schedule that could include occasional evenings and weekends. The HSSC must also have the ability to pivot tasks based on the school's and/or college's needs. While this is subject to change, currently this position reports to the Dean of the School of Health Sciences.
Anne Arundel Community College (AACC) is committed to enriching the educational experience it offers through the diversity of its faculty, administrators, and staff members. The college seeks to recruit and support a broadly diverse team who will contribute to the college's excellence, diversity of viewpoints and experiences, embrace concepts of equity and inclusiveness, and support the equal rights of all people by advancing the understanding and appreciation of differences including age, race, gender, ability, religious convictions, socio-economic status, ethnic heritage, or sexual orientation.
While we appreciate your interest in employment with Anne Arundel Community College, applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for any position.
In the best interest of the College, only individuals who are residents of Maryland or one of the following states will be eligible for employment at the college: Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia. The college will annually review this restriction and, if appropriate, expand the list of states of employment eligibility.
Job Duties and Responsibilities
Provide high-quality customer service to all constituents, including students, faculty, staff, and community partners. The HSSC will be a project coordinator with responsibilities to include, but not limited to, data collection and analysis, data management, data integrity and oversight of online admissions applications and reporting systems for the SHS. In addition, the HSSC will be responsible for working with IIT on the development of online applications, data maintenance, data collection and reporting for the SHS.
In collaboration with IIT, the coordinator will develop data collection and management screens and ensure integrity of data collected and reported.
Coordinate - The HSSC will work with SHS faculty and staff to understand their data and reporting needs. Provide updates to SHS faculty and staff regarding projects and ensure data collection tools meet the school's needs and operate correctly. Provide training and instruction to end users. Develop and maintain a vision for data management and oversight including online applications, data analysis for compliance, student compliance of clinical requirements, communications systems, program workflow processes and other data reports.
Administrative - Liaison between SHS and IIT department. Attend trainings (official webinars, training courses, etc.) offered by partnering solutions to network and discover system improvements and updates as appropriate.
Administrative - Work with SHS Admissions staff, college Admissions and IIT to research, test and troubleshoot new technologies, programming, and workflow processes in Admissions, Communications and Reporting Systems. Provide quality control and testing to ensure that systems operate flawlessly and fulfill all criteria through testing and engaging end-users in the process. Provide educational support by guiding users on the effective use of the data systems. Support, document, and research issues involved with Admissions, Communications and Reporting Systems, including testing, and troubleshooting when systems are upgraded. Custom-build reports in systems utilized by the college to produce daily, weekly, and on-demand reports and logs for the SHS to include but not limited to the Dean, Admissions, Assistant Deans/Directors, Academic Chairs and Coordinators.
Create and maintain documentation of daily operations, standard operating procedures, and workflow processes
Required Qualifications:
Associate's degree or higher
Minimum of two to five years of relevant experience
Relevant technology experience in higher education or information technology environment
Familiarity with college selective admission processes.
Proficiency in developing, maintaining and utilizing admission management software (i.e., Ellucian Recruit), data management and document organization.
Excellent organizational skills and attention to detail to ensure accuracy in data management and document handling.
Demonstrated commitment to collaborative management, team-building, and consensus-building-clearly and consistently demonstrating equity, diversity and inclusion.
Effective communication skills professionalism. Ability to work independently and as part of a team, handle multiple projects with competing deadlines and adhere to data privacy regulations and maintain confidentiality.
Preferred Qualifications:
Bachelor's degree preferred.
Experience with Ellucian Recruit and SalesForce.
For full position descriptions, required qualifications and to apply, please visit our web site at and click on Career Opportunities .
AACC is an equal opportunity employer who values the power of diversity and the strength it brings to the workplace