Construction Project Assistant

Primary City/State: Arizona, Arizona Department Name: Design & Construction Work Shift: Day Job Category: Facilities, Environmental Services, and Culinary A rewarding career that fits your life. Those who have joined the Banner mission come from all walks of life, united by the common goal: Make health care easier, so life can be better. If changing health care for the better sounds like something you want to be part of, apply today. The Development and Construction department consists of 30 team members, broken out into an East Valley and West Valley team, who support our local acute care hospitals and numerous ambulatory care facilities. Projects can range from large new hospitals and extensive expansions to more simple projects like replacing an Air Handler Unit. All of these projects are essential in providing safe patient care to our community. We have a focus on work life balance and have fostered an environment for a supportive team, continual learning and collaboration. As a Construction Project Assistant, you will join a team of high performing individuals who are genuinely excited to "come in" and work. If you thrive working independently and are a self starter with organization and time management skills, this position will be a perfect fit. If you want to have meaningful work that contributes to creating and improving environments for patient care, without being front line, this is a position for you. You will primarily work remote with the option to work on-site with your team, once a week, at Banner Boswell Medical Center. Hours are flexible, 8 hour shifts, Monday - Friday with a start time between 6am - 8am. Your pay and benefits are important components of your journey at Banner Health. This opportunity includes the option to participate in a variety of health, financial, and security benefits. Within Banner Health Corporate, you will have the opportunity to apply your unique experience and expertise in support of a nationally-recognized healthcare leader. We offer stimulating and rewarding careers in a wide array of disciplines. Whether your background is in Human Resources, Finance, Information Technology, Legal, Managed Care Programs or Public Relations, you'll find many options for contributing to our award-winning patient care. POSITION SUMMARY This position is responsible for the all project accounting, administrative support and coordination for multiple project teams and/or construction projects. Duties include but are not limited to project accounting, processing contracts and payments, maintaining project documentation and issue/meeting management. Responsibility typically includes providing project support to 20 to 30 new and/or renovation projects depending on the size and complexity. CORE FUNCTIONS 1. Acts as a gatekeeper and point of contact for all project activity entered and maintained electronically in the project management system and hard files. This includes capturing all budget and cost entries, back up documentation, contracts, files and budget information for the project. Reconciles all cost activity with the Design and Construction project management and finance/accounting systems on a monthly basis. 2. Creates and maintains electronic and hard copy project files from inception through closeout and archiving. Files include, but are not limited to, business plans, scope documentation, drawings, budgets, licensure applications, certifications, permits, change order requests, change orders, proposals, invoices, purchase requisitions, pay applications, schedules, minutes, and closeout documents. 3. Creates and maintains reports necessary for proper tracking and reporting of project activity. Works with designated project team(s) to create/update monthly cost forecast and cash flow for each project. 4. Coordinates with other centralized departments, facility administration, medical staff members, department leaders, vendors, contractors, and outside regulatory agencies to coordinate and facilitate participation in project activities. 5. Processes all architect and contractor pay applications, contractual commitments, amendments, change orders, purchase requisitions and invoices, ensuring proper authorization, correct and timely handling, and resolution of issues by complying with all construction practices, procedures, manuals and standards. 6. Coordinates and schedules all project related meetings as requested ensuring adequate notice, appropriate availability of location/facilities, and necessary attendance tracking from the architects, project team, and user departments. Coordinates and schedules all Requests for Proposals and associated interviews. 7. Interacts with facility personnel, physician office staff, architects, contractors, vendors and other outside consultants. MINIMUM QUALIFICATIONS High school diploma/GED or equivalent working knowledge. Must possess a strong knowledge and understanding of administrative support, ordering, and cost maintenance management as normally demonstrated through three years of experience in a complex office environment. Demonstrated ability to self-motivate and exercise independent judgment and initiative. Requires effective verbal and written communication skills, organizational skills, problem-solving skills, and tolerance for a multi-task, deadline-oriented environment. Must work effectively with limited supervision, be detail oriented and accurate and proficient in data entry. Must demonstrate proven knowledge and understanding of personal software programs to create and generate documents and spreadsheets. PREFERRED QUALIFICATIONS Experience with construction or design related project management software (i.e. e-Builder) and project budgeting processes is desirable. College experience and/or degree preferred. Basic cost accounting/bookkeeping background, including experience reconciling budget and cost activity. Additional related education and/or experience preferred. DATE APPROVED 04/13/2011 EOE/Female/Minority/Disability/Veterans Our organization supports a drug-free work environment. Privacy Policy