This mission-driven non-profit with a determined leadership team is seeking a Chief of Staff to be a catch-all professional to the C-suite and advocate for high-level tasks to progress the initiatives of this healthcare-focused group. This is an ever-changing environment requiring a professional with impressive administrative juggling skills, "calm in the storm" delivery, and strategic thinking capabilities to fill in the pieces in a complex puzzle. No two days are the same as responsibilities range from managing organizational flow, day-to-day administrative and scheduling functions, to project-based research and action items. If you are an organic team leader with superb communication skills, this is an exciting opportunity to take on new challenges and make a positive impact in the healthcare industry.
About the Job:
- Manage a portfolio of office, operational and extended executive responsibilities such as managing daily office workflow and staff and liaising between the C-suite office and high-level external contacts.
- Participate in leadership meetings, learn the intricacies of portfolios and execute on strategic initiatives.
- Manage projects from start to finish; play an integral role with leadership.
- Act as a leading proofer of documents, presentations, reports, memos, etc., using excellent grammar, spelling and editing skills. Learn and stay on top of internal initiatives to act as an informed extension of the C-suite and conduct research and analysis.
- Assist with calendars and daily schedules for leadership, including updates and follow-up materials; prepare briefing materials for key meetings.
- Cultivate strong cross-departmental and external relationships with employees and stakeholders.
- As an extension to the team, play a critical role in external communication, project deadline tracking, budgeting, document review and compiling various research projects. Understand when and how to delegate across a team.
- Provide open lines of communication regarding updates on various projects and initiatives.
- Oversee operational duties to assure an organized office environment and encourage a positive team culture.
About the Culture:
- Committed to their mission.
- Fully remote, must operate on Eastern Standard Time working hours, 8:30am-5:30pm as core working hours, with overtime availability.
About You:
- Experienced. You possess previous Chief of Staff experience or high-level blended operational/administrative support; candidates with Hill or start-up experience are encouraged to apply.
- Discrete and diplomatic. You have a strong confidentiality radar and exercise courtesy to maintain respectful relationships.
- Act as a sponge. You absorb all input to best assist the team, yet aren't afraid to share feedback.
- Strategic. You have the knowledge and ability to create efficient processes and implement initiatives.
- Business savvy. A commitment to producing quality work in a high-pressure, fast-moving environment; experienced Excel skills is a plus.
- Collaborative and communicative. You enjoy working across a team, extending your assistance to others with grace and moving the needle.
Essential to Hawthorne Lane's successis our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believein a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated againston the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.