Job Id: 735825
Position: Certification Specialist
Department: IDOA-MWBE
Location: 402 W Washington St. Room W478 Indianapolis IN 46204
Duration: 7 Months
Shift: Mon-Fri 8:00am-5:00 pm
- This position works in the office 37.5 hour per week. Monday-Friday with hours between 8:00am-5:00 pm with 1-hour unpaid lunch break.
- A writing sample, 1 2-page legal review,
- The MBE/WBE Certification Specialist supports the Division of Supplier Diversity's mission of providing equal opportunity in State contracting.
- The certification specialist protects the integrity of the program by ensuring that only qualified enterprises.
Essential Duties/Responsibilities:
- Audits all certification applications, both new and re-certifications, to determine program eligibility, reviews requests for certification based on agreements with other certifying bodies, and reviews classification code amendment requests.
- Analyses the application form and the accompanying documentation supplied by the applicant and requests missing or additional information from the applicant as necessary.
- May conduct phone interviews or in person interviews of business owners and conduct site visits of applicant firms to confirm application information and to determine program eligibility.
- Prepares necessary reports to document findings of fact and to make recommendations, references the governing regulations and policies to support findings.
- Presents findings and recommendations to the Certification Review Committee and participates in committee decision making.
- Prepares preliminary denial letters as needed for the review of the Director of Certification and/or IDOA legal counsel.
- Serves as a witness at hearings appealing denial decisions.
- Identifies and assigns appropriate industry classification codes for eligible firms;
Prepares correspondence to internal and external customers regarding program information. - Communicates with internal and external customers in writing and via phone, fax, e-mail, and in- person.
- Confers with co-workers and supervisor regarding certification issues.
- Enters requisite application information into an electronic database.
- May be assigned to create and/or present program information for workshops, seminars, etc.
- Completes special projects as assigned.
- Performs related duties as assigned.
Job Requirements:
- B.S. in Political Science or Business Administration, or a similar area of study.
- Valid Indiana Driver's license.
- Have a legal Background.
- Previous experience with Microsoft Office software suite (Outlook, Excel, Word, Access, PowerPoint
- Must possess excellent analytical and critical thinking skills to review and to interpret complex business information.
- Experience in a government or business office environment.
- Familiarity with and experience in applying statutes and regulations to make determinations about eligibility.
- Proven oral and written communication skills
- J.D. or Paralegal certificate preferred.