Capital Construction Support Manager

About Alfred State College: As the SUNY Regional College according to US News, our recent 20% increase in new enrollment speaks to our growth trajectory and pursuit of success. Under the guidance of President Steven Mauro, who joined the Pioneer family in the spring of 2022, our leadership team is actively investing in our updated Strategic Plan to ensure continued forward momentum. Alfred State College offers a unique opportunity for prospective employees to find true purpose in helping students launch rewarding careers while finding purpose themselves. We not only provide a supportive and enriching work environment, but also offer competitive compensation, comprehensive healthcare coverage, and opportunities for professional growth and development. At our SUNY College of Technology, we provide a range of associate and bachelor's degree programs across diverse majors, with a strong focus on project-based learning and civic engagement. We're proud to maintain an applied learning environment that allows students to gain hands-on experience and our exceptional faculty to dedicate themselves to teaching. Here, teaching takes precedence over research, and our faculty's primary mission is to guide, mentor, and inspire our students to succeed. Our picturesque rural campus is nestled in a beautiful valley in the Southern Tier of New York. Situated about 1-2 hours away from the metropolitan areas of Rochester and Buffalo, our charming locale is also near the Finger Lakes region of western New York known for scenic views, unique landscapes, outdoor adventure, festivals, quaint towns, and cultural attractions. It's not just a place to work; it's a place to call home. Job Description: Under the supervision of the Director of Capital Construction, this position shall be responsible for the maintenance of the capital projects office accounting and contracts, including but not limited to, the following functions: Administration: Communicating professionally and effectively with a variety of stakeholders Maintaining an accurate record keeping system Documenting all project specific communications Preparing and scheduling meeting agendas and documents and recording meeting minutes Preparing, reviewing, and negotiating contracts Liaise on behalf of the capital projects team with other administrative offices to ensure effective interdepartmental cooperation Maintaining and updating all policies and procedural manuals Ensuring compliance with state requirements and upholding SUNY standards as well as department of labor and other governing entities Administering multiple contracts concurrently Prepares reports and correspondence associated with construction projects. Procurement and Finance: Managing all financial aspects of the office including but not limited to Purchase orders (PO), purchase requests (PR), reimbursements, invoicing, etc. Budgeting and forecasting of projects and operational budgets Processing of owner direct purchases Ensuring accurate, timely, and consistent processing of accounts payable, billing, and accounts reconciliation Developing and maintaining comprehensive up-to-date written procedures for the management and administration of CAC Projects including procurement and contracting, field orders and change orders, project payments, project monitoring, and project closeout. Evaluating ongoing projects financial health sheets Conducting continual reviews of campus administered capital projects financial accounts and ensure payments are charged to the correct project and account. Construction Support: Ensuring construction contracts are performed according to SUNY and SUCF policies and procedures governing construction. Preparing and administering sealed bid packages Managing bid openings and ensure procedural step are followed to prevent potential disputes Establishing selection committees and managing meeting times/frequency to keep selections and procurements on schedule Ensuring MBWE Utilization programs are followed and comply with MWBE goals set by the Chamber (or campus where appropriate) while requesting any necessary waivers after evaluating the availability of MWBE firms with a particular trade. Responsible for the appropriate advertisements associated with publicly bid projects or procurements Establishing and maintaining term contracts for consulting, design, and construction The capital construction office administrator will report directly to the director of capital projects and construction and shall perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload. PM18 Requirements: Required Qualifications: Bachelor's Degree from an accredited college or university with studies in administrative management or related field or 6 years of progressively responsible experience in office construction administration, procurement, or budgeting. Preferred Qualifications Ability to analyze and interpret documents such as safety rules, construction documents, operating and maintenance instructions, and procedure manuals. Ability to effectively present information and respond to questions from various stakeholders Ability to identify and solve problems with autonomously Ability to manage and organize multiple projects of varying sizes. Ability to work within a fast-paced environment with accuracy and attention to detail Knowledge of the design and construction process Strong time management, organizational, and communication skills Ability to write reports, business correspondence, and procedure manuals Experience using budget and procurement software Additional Information: The starting salary for this position is $53,151 and is commensurate with qualifications and experience. Employees are also offered EXCEPTIONAL BENEFITS. We offer extensive healthcare and retirement options, including the opportunity for a pension. Furthermore, we prioritize a harmonious integration of work, personal life, and academic endeavors to support your overall work-life balance and effectiveness. Benefits options include: Health Insurance: Cost effective health insurance premiums with 73% to 88% covered by the employer. PPO or HMO option for personalized healthcare solutions. Exceptional fertility benefits available. Accumulated sick leave can cover a health insurance premium in retirement. Dental and Vision: No cost dental and vision benefits for employees and eligible dependents. Educational Support: Tuition benefits to invest in your continuous learning and professional development. Paid Time Off: New staff members in this negotiating unit are eligible for 15 paid vacations and sick days per year, increasing with years of service. Up to 13 paid holidays annually Paid parental and family leave Retirement Plans: Various retirement options, including a defined benefits (pension) plan. With the pension, retired employees receive a defined monthly income for the rest of their life. Additional pre- and post- tax voluntary retirement savings options are available. Our comprehensive compensation and benefits package are designed to exceed your expectations, affirming our dedication to your overall well-being and professional growth. Non-Discrimination Notice Alfred State College hereby advises students, parents, employees, and the general public that it offers employment and educational opportunities, including career and technical educational opportunities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, gender expression, sexual orientation, familial status, marital status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants, or other members of the college community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic. Alfred State policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence. Grievance procedures are available to interested persons by contacting either of the compliance officers/coordinators listed below. Inquiries regarding the application of Title IX and other laws, regulations, and policies prohibiting discrimination may be directed to: Angela Koskoff Chief Diversity Officer Alfred State College 10 Upper College Drive Alfred, NY 14802 Phone If you would like to receive the combined Annual Security and Fire Safety Report which contains this information, you can stop in and request one at the University Police Department, located in the TG House on Lower College Drive or request a copy by calling the University Police at . This report is available on the college's website at: Application Instructions: Returning applicants may login to their Alfred State College Careers Account to apply for this position. See the FAQ for using our online system. Please contact us if you need assistance applying through this website. The following documents MUST be submitted to be considered for this position: Resume/CV Cover Letter