Billing Clerk- Jessup, MD
About the Company and Billing Clerk Opportunity:
- Our repeat client is a leader in the construction industry in business in the DMV for over 50 years.
- This company is led by a team with more than 150 years combined experience in the construction industry
- Due to growth in the business, they are currently looking to add a Billing Clerk, skilled in AP and AR, to their medium size team and work in their office in Jessup, MD on a contract to hire basis. This person will have the opportunity to grow into a Billing Manager over the next couple years.
- Employees have been described as warm, welcoming, and family friendly and work environment is very laid back and old school
- Schedule: 100% in office in Jessup, MD. Typical office hours are M-F 8:30am-5pm with a one hour lunch but can be flexible to meet candidates' needs.
- Reports to the CFO
Job Duties of the Billing Clerk:
AR Duties:
- Check work orders for pricing, size and selection for the job that is scheduled for next day.
- Enter billing information in the system to create invoices and send it to customers accordingly.
- Prepare estimated cost sheet for customers.
- Handle a workload of 60-80 invoices daily on average.
- Check proposals and get approvals.
- Provide management with spreadsheet of daily sales for jobs that are not completed and missing billing and PO.
- Filing AR documents and paperwork accordingly.
AP Duties:
- Review all invoices for appropriate documentation and approval prior to payment.
- Receive, open, and file invoices.
- Match invoices with proof of delivery, bill of lading, and purchase order.
- Reconcile vendor price and adjust prices.
- Process and enter invoices in the system.
- Prepare spreadsheets for payable invoices as required.
- Post payments and vendor discounts in the system.
- Communicate with vendors regarding invoice payments, price adjustments, credits, discrepancies etc.
- Review prices keyed on purchase order and inventory screen and adjustment.
- Review work orders and pull invoices for claims and file.
- Assist and provide documents and information during field exam, audit or for tax purposes.
Qualifications for the Billing Clerk:
- 2+ years' billing/accounting experience
- Associates degree or higher education in any field a plus, but not required
- Experience using an accounting ERP system preferred
- Basic Excel skills required
- Detail oriented and able to communicate professionally internally and externally with a variety of personalities and cultures
- Comfortable working on a team in a fast paced, paper heavy environment
- Able to meet deadlines and push others to assist in meeting those deadlines