Assistant Payroll Manager

Posting Details

Position Information

Posting Number
S24074P

Posting Date
03/26/2024

Closing Date

Title
Assistant Payroll Manager

Working Title
Assistant Payroll Manager

Salary Range
$55,000

Employee Class
Civil Service

Department
Human Resources

Full-time/ Part-time
Full-time

Specialization

Hours Per Week
37.5 Hours Per Week

Standard Work Week
Monday-Friday

Job Summary

Employees at this level are characterized by some freedom for decision-making and in interpreting institutional policy. They assist the Payroll Manager with all aspects of planning, operations, and control of the payroll office. They work under administrative supervision from the Payroll Manager.

Job Description

1. Directs the daily work of staff with regard to priorities and deadlines
2. Assists in the hiring and managing of employees/may assist with evaluations of other staff
3. Trains new staff and acquaints entire staff with changes and/or modifications to payroll processing
4. Acts as liaison between staff and payroll manager
5. Continually monitors and makes necessary adjustments to year-to-date totals for quarterly reports and individual employee W-2 records
6. Administers special check requests for appropriate situations:
a. to replace lost checks
b. to provide employees with loans towards salaries not paid due to late paperwork
c. to correct overpayment situations when termination notices are late
7. Responds to authorized payroll information inquiries, such as verification of employment, by courts, financial institutions, and both internal and external auditors
8. Prepares and processes salary reversals and bank transfers
9. Complete and Finalize payroll, pay employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
10.Performs other related duties as assigned

Minimum Qualifications

High school diploma or equivalent.

Any one or any combination totaling three (3) years (36 months) from the following categories:

1. College coursework in accounting, business administration, finance, economics, or a closely related field as measured by the following conversion table or its proportional equivalent:
   • 30 semester hours equals one (1) year (12 months)
   • Associate's Degree (60 semester hours) equals eighteen months (18 months)
   • 90 semester hours equals two (2) years (24 months)
   • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
2. Work experience serving as a resource person for a wide range of payroll areas, requiring in-depth knowledge of specialized areas.

Two (2) years (24 months) of work experience balancing payroll totals, and researching and preparing special reports for senior management.

Preferred Qualifications

Banner Oracle experience.

Bachelor's degree in a business related curriculum

Knowledge, Skills and Abilities

1. Ability to interpret and apply University policy and/or Federal and State regulations to legal requests, court orders and other payroll related issues
2. Supervisory skills
3. Knowledge of data processing systems
4. Ability to prepare, reviews, and interpret edits and reports
5. Ability to train regarding procedures, methods, or techniques
6. Ability to work accurately with details while meeting critical deadlines
7. Ability to act as a liaison and facilitator among various departments as well as outside organizations
8. Ability to deal tactfully with sensitive and multifaceted issues
9. Initiative and good judgment
10. Integrity

Additional Applicant Information

Physical Requirement/ Demands

Work Environment