Assistant Director of Development

Job Posting Title: Assistant Director of Development, Institutional Priorities, Outreach and Events, Dell Medical School Hiring Department: Dell Medical School Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Exempt Earliest Start Date: Immediately Position Duration: Expected to Continue Location: UT MAIN CAMPUS Job Details: Purpose Professionally plan, manage and/or assist with key institutional-level in-person, virtual and hybrid events as assigned with a high level of detail, a unique donor-focused experience, and in accordance with the Dell Med brand. Examples include, but not limited to: Lectureships, Grand Rounds, White Coat Ceremony, salon dinners, annual donor events, campaign events, commencement, major and principal gift prospect events. Manage and track budgets for assigned events, Coordinate contracts in accordance with Dell Med and UT policy, Recommend, arrange and prepare speakers as needed, Negotiate pricing with hotels, venues, caterers and other vendors, Maintain and cultivate vendor relationships, Manage event staffing and onsite event logistics, May include speaker and sponsor recruitment. Reporting post-event to measure event ROI. Responsibilities Professionally plan, manage and/or assist with key institutional-level in-person, virtual and hybrid events as assigned with a high level of detail, a unique donor-focused experience, and in accordance with the Dell Med brand. Examples include, but not limited to: Lectureships, Grand Rounds, White Coat Ceremony, salon dinners, annual donor events, campaign events, commencement, major and principal gift prospect events. Manage and track budgets for assigned events. Coordinate contracts in accordance with Dell Med and UT policy. Recommend, arrange and prepare speakers as needed. Negotiate pricing with hotels, venues, caterers and other vendors. Maintain and cultivate vendor relationships. Manage event staffing and onsite event logistics, May include speaker and sponsor recruitment. Reporting post-event to measure event ROI. Lead the event vision for Dell Med Society events, working collaboratively with the Senior Associate Director of Development Annual Giving to align events with member interest and preferences and to advance membership and fundraising goals. Manage event and project deadlines using project management system to manage multiple priorities. Other related duties as assigned. Required Qualifications Bachelor's degree and three years of direct events management experience. Proven success in executing strategic events with a focus on stewarding and cultivating gifts from individual donors, foundations, and corporations. Excellent verbal, written, and interpersonal communication skills. Proven abilities in managing and stewarding key internal and external partnerships. Experience supporting senior administrators, faculty, and gift officers. Experience in project management and proven event management skills for in-person, virtual and hybrid events. Demonstrated ability to think strategically and creatively, work well under pressure, and manage details of several concurrent events with impeccable sense of detail. Experience using reporting tools and project management systems. Proficient in MS Word, PowerPoint, and Excel. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Passion for health care. Five years of direct events management experience. One to two years of experience managing direct reports or teams. Experience in academic, medicine, science, and health care events. Two to three years of development experience. Experience with fundraising databases or other prospective donor relations systems, e.g. Raiser's Edge, Sales Force, etc. Problem solver. Proven self-starter capable of making sound, ethical, independent judgments. Personal and professional confidence, accompanied by a sense of humor and empathy toward others. Salary Range $60,000 + depending on qualifications Working Conditions May work around standard office conditions. May work in all weather conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity. Climbing of stairs. Climbing of ladders. Lifting and moving. Occasional weekend, overtime and evening work to meet deadlines. Field work as necessary. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) PDF E-Verify Poster (Spanish) PDF Right To Work Poster (English) PDF Right To Work Poster (Spanish) PDF Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.