Assistant Billing Supervisor

Job Description

Assists the Billing Supervisor in managing the billing department and steps in when various billing department duties need to be covered. The Assistant Billing Supervisor also performs a variety of other accounting and bookkeeping duties according to established policies and procedures. Maintains contact with attorneys, staff, vendors, clients, and Electronic Bill review systems and observes confidentiality of client and firm matters.

Essential Job Functions:

Knows each role in the billing department and can step in wherever needed to fill coverage.

Uploads attorney invoices in Ledes format to specific electronic bill review systems on a monthly/daily basis.

Maintains collections of specific electronically billed clients monthly/twice monthly as needed.

Reviews and verifies accuracy of billing and supporting documentation as required.

Is familiar with and applies Firm billing guidelines.

Researches and responds to inquiries regarding billing issues and problems.

Processes write-offs following Firm policy.

Creates and distributes monthly reports.

Saves collection efforts/emails to cases in the Perfect Law system.

Always ensures strict confidentiality.

Assists with special projects as needed.

Other duties as assigned.

Education, Skills, and Qualifications:

High school diploma or GED required, Associates or Bachelor's degree in accounting preferred.

Three or more year's hands-on billing/Accounts Receivable experience preferably in a law firm.

Perfect Law billing software experience preferred.

Demonstrated proficiency with MS Office.

Ability to handle a high volume of bills per month.

Ability to effectively interact and communicate with attorneys, secretaries, and clients.

Ability to multi-task and prioritize.

Ability to organize workflow and use time efficiently.

Ability to show strong attention to detail.

Ability to perform at high levels in a fast-paced, ever-changing work environment and successfully adapt to changing priorities and work demands.

Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative

Firm and Client Confidentiality required.