Date Posted: 06/14/2024
Hiring Organization: Rose International
Position Number: 465892
Job Title: Executive Assistant
Job Location: Princeton, NJ, USA, 08540
Work Model: Onsite
Shift: 8.00 am to 5.00 pm
Employment Type: Temporary
Estimated Duration (In months): 12
Min Hourly Rate ($): 28.00
Max Hourly Rate ($): 30.00
Must Have Skills/Attributes: Executive Assistant
Job Description
Only those lawfully authorized to work in the designated country associated with the position will be considered.
Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.
Required Education/Experience:
• 5+ years of previous executive administrative support experience for senior leadership is required
• Associate's degree required, bachelor's degree strongly preferred or equivalent combination of education and experience
• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) is required
Qualifications:
• Ability to maintain a professional demeanor in all client interactions, and the ability to manage confidential information with discretion
• Excellent interpersonal, written and oral communication skills
• Highly organized office administration skills, with strong attention to detail
• Ability to proactively manage projects and willingness to pitch in as needed
• Ability to work independently with attention to Abbott's goals and interests
• Advanced proficiency in formatting, proofreading, and editing correspondence and other documents
• Ability to learn new software applications with ease
• Creative problem-solving and decision-making skills. Flexible and adapts to change
• Ability to prioritize and manage workload and meet deadlines in a changing and fast-paced environment
Our location in Princeton, NJ currently has an opportunity for an Executive Assistant. The position reports to the DVP, US Commercial Operations and supports that role as well as the General Manager, US and Director of Business Excellence.
Executive Assistant Responsibilities:
• Provide administrative support for the DVP, General Manager, and Director, Business Excellence. This includes meeting set-ups, document preparation and presentation preparation, expense reporting, and travel coordination
• Prepare and assemble communications for the commercial leadership teams and external agencies to include notices, agendas, and other materials
• Assist with the administration of compliance matters
• Administer the review, approval, coding, purchase order creation and payment of invoices and the ability to follow up and resolve problems related to invoices
• Maintain organization charts, US commercial fleet assignments and reporting, and similar assignments
• Prepare presentations integrating Excel, Word, PowerPoint and Visio files and content in order to create executive level presentations and reports
• Calendar management requiring interaction with both internal and external executives and assistants
• Coordinate a variety of internal and external meetings, conference calls, and web meetings across multiple time zones
• Coordinate complex domestic and international travel plans, including expense reporting and reimbursement
• Perform general administrative tasks (filing, scanning and data entry)
• Maintain legal documents and records as necessary
• Organize and maintain digital filing in MS Teams and SharePoint
• Complete other projects as assigned
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.