Architectural Administrative Assistant

Globally Recognized Top-Culture Architecture Firm.

This Jobot Job is hosted by: Taylor Thibodeau
Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.
Salary: $50,000 - $50,000 per year

A bit about us:

Are you looking for a firm that invests in you and your career?

Is working for a top ranked company culture an interest of yours?

Look no further and apply today.

Why join us?

• Competitive Salary + bonuses
• 100% Paid Health Benefits
• Low Cost Dental and Vision
• Life Insurance
• PTO, holiday break
• 401k
• Globally ranked company culture
• Happy Hours & company sponsored events

Job Details

Responsibilities include but are not limited to:

• Office Management: Oversee all aspects of office operations including equipment, supplies, and facility maintenance. Ensure the office environment is organized and functional.
• Administrative Support: Perform receptionist duties such as answering calls, managing mail, scheduling appointments, and greeting visitors. Support the entire team with various administrative tasks.
• Document Control: Maintain control over architectural documents and contracts, ensuring they are updated, filed, and retrieved efficiently. Manage electronic and paper filing systems to ensure easy access to information.
• Data Entry and Reporting: Accurately enter data related to office and architectural projects into our database systems. Generate reports as needed.
• Project Coordination: Assist with coordination of project activities, ensuring that all parties are informed of their commitments. Help prepare for meetings and events.
• Contract and Vendor Management: Assist with drafting and managing contracts and liaise with vendors and service providers to ensure office and project supplies meet quality and cost specifications.
• Specification Support: Assist in developing and maintaining project specification documents and standards.
• Meeting and Event Coordination: Organize logistics for office meetings, events, and staff functions. Prepare meeting rooms and assist with the setup of technology and presentation materials.

Skills Required:

• Positive attitude
• Team oriented mentality with the ability to collaborate with all personalities and skillsets.
• Willingness to learn and grow.
• Proficient in Microsoft Office and Adobe
• Excellent communication skills, both written and verbal
• Ability to multi-task and prioritize workload.
• Proactive problem solver with a desire to find creative solutions.
• Perform tasks with attention to detail.

Qualifications:

• Two (2) years of prior experience in office setting and/or customer service atmosphere
• Architectural experience and/or education preferred but not required
• Proficiency of Microsoft Office Suite, particularly Word, Excel, and PowerPoint
• Must have own personal vehicle which is reliable

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.