AR/AP Manager

Job Description

Lead and mentor a team of 11 in AR and AP, providing guidance, training, and development opportunities.

Oversee AR and AP departments to ensure timely and accurate processing of invoices

Review current processes and workflows and make recommendations as needed to ensure more efficient and productive results

Assist Sr Manager with special projects and tasks as needed

Evaluate new suppliers to ensure they meet company quality and compliance standards

Provide research and support for annual audit requests as required for both AR and AP

AP Responsibilities

Review the weekly Concur extract for expense reports, ensuring compliance with company policies and proper documentation

Manage Treasury functions for international bank balances, international vendor payments and intercompany loan payments

Review monthly AP GL account reconciliations

Review monthly AP intercompany payable reconciliations and accruals

Prepare monthly T&E accruals

Review and approve weekly domestic vendor payment batches

Review supplier set ups for tax reporting compliance and annual 1099 filings

AR Responsibilities

Proactively manage customer collection issues and progress of resolutions to meet weekly targets

Assist with filing claims and work with sales, logistics and customers to identify and validate bill-backs and deductions

Analyze AR aging reports and track key AR metrics to assess the financial health of the company

Develop and maintain relationships with customers to facilitate payment and resolve disputes

Reconcile A/R accounts to the G/L and monthly bank statements

Provide research and support for annual audit requests, as required

Review credit applications for new customers to assess credit worthiness and establish credit terms

Assist the AR team with EDI, modifiers, and deduction issues

Help the team to understand their customer base to maximize the team's efficiency and effectiveness with their collection and bill-back efforts

Review and approve credit memos in ERP system within assigned approval limit

Interface with customer service, sales organizations, and senior level management in communicating and resolving issues

Implement strategies to reduce the company's DSO and improve cash flow

Manage daily uploads of credit card interfaces for eCommerce and restaurants