AP Specialist

Job Description

We are in search of an Accounts Payable Specialist to review, verify, and prepare payments for properly authorized owed accounts promptly. Complete general AP accounting functions such as reporting, filing, and general ledger maintenance.

Review Kendell purchases and prepare vendor invoices for payment while managing associated paperwork and filing:

Match purchase orders with invoices and receiving documents, verifying pricing, quantities, and terms; research and resolve discrepancies with vendors and/or purchasing department

File and organize all vendor paperwork and applicable purchasing paperwork, including invoices, packing slips, and purchase orders

Complete coding and GL assignment for all invoices and enter approved vendor invoices in data entry system

Select invoices for payment and schedule payments according to due dates and discount dates

Prepare check run and credit card payments for approval by Controller; mail out all checks printed by Controller and process approved credit card payments

File all check reports and credit card payments

Maintain SharePoint Accounting/PO's needed list to communicate with Purchasing department

Ensure account information is current and contains all necessary records/forms, including W-9, payment terms, etc.

Segregate accounts and vendors by payment options or preference: credit card or check

Communicate with vendors by phone or email to resolve any discrepancies or issues, receive/ answer vendor AP related inquiries

Organize and match returns and short ship paperwork, work closely with Purchasing department on RGA log

Review vendor statements and identify outstanding issues requiring attention

Process direct ship orders and provide packing slip to AR

Prepare predetermined monthly and annual reports for Controller/CFO

Provide information and data for monthly key performance indicators as requested

Assist with month end and yearend closing (prepare 1099's at yearend, file previous year's AP related paperwork)

Assist with general ledger maintenance

Distribute tax exemption certificates to appropriate vendors

Maintain AP spreadsheet and other accounts payable files

Review and maintain receiving accrual report