AP SPECIALIST & ADMINISTRATOR
ABOUT THE COMPANY:
We are looking for an Accounts Payable Specialist and Administrator to assist with a wide range of duties, including managing vendors, preparing weekly/monthly reporting packages, and assist with other construction and accounting activities.
OVERVIEW OF THE AP SPECIALIST/ADMIN ROLE:
- Review, code, and process vendor invoices.
- AP Specialist/admin manages and monitors contract and purchase order process.
- Setup vendors, maintain contacts, and reconcile vendor statements.
- AP Specialist/admin prepares checks and processes remittance information for vendors.
- On a monthly basis, produces all reports for month-end processing to ensure an accurate accounting of all invoices outstanding at month-end.
- Balances reports with the corresponding general ledger accounts.
- Organizes and files all invoices and checks to properly maintain an orderly and accurate filing system.
- AP Specialist/admin monitors and maintains compliance within various aspects of the project (subcontracts, insurance, lien waivers, bonds, etc.)
- Assist Project Manager with close out process on projects.
- Perform miscellaneous administrative duties.
- Assist with ad-hoc projects and reports.
PREFERRED QUALIFICATIONS FOR AP SPECIALIST/ADMIN ROLE:
- Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
- Strong organizational and time management skills, attention to detail, and ability to prioritize and meet deadlines.
- Experience with Sage and Procore is preferred.
- Experience within the industry is required.