Description:
The Allen Family Center Administrative Coordinator is a passionate, dedicated, and experienced administrative professional that supports our Outreach team and community partnerships. The position is based at the Allen Family Center, a collaborative community center located in the Mt. Baker neighborhood of Seattle which serves homeless and housing unstable families.
The Allen Family Center Administrative Coordinator actively engages in Mary's Place racial equity work - striving for racially equitable outcomes and taking responsibility for creating, maintaining, and affirming communities for people of color, immigrants and refugees, trans and gender-non-conforming people, and other populations who routinely encounter systemic oppressions.
This is a full-time non-exempt position that on occasion may require the flexibility to work some weekends, evenings and holidays. The hourly wage range is $25.00 - $27.00/Hr. DOE.
This position reports to the Allen Family Center Outreach Manager. The Allen Family Center Administrative Coordinator works full-time on-site at the Allen Family Center located in the Mt. Baker neighborhood of Seattle.
The regular schedule for this position is Monday through Friday, 8:45 a.m. to 5:15 p.m.
Key Responsibilities
Responsible for working with the Outreach Manager in supporting programming and community outreach at the AFC
Responsible for the distribution, reconciliation, and reporting of AFC donations, resources, and services
Manage new employee physical items including creating the new hire name badge, key fobs, coordinating package delivery, filing facilities repairs, etc.
Manage the AFC's shared calendars in Outlook, and serve as the point of contact for partner providers, community members, and clients to schedule appointments with Allen Family Center staff
Provide administrative support to the Outreach Manager
Attend Outreach and AFC team meetings, prepare agendas and take minutes for regular team meetings
Provide oversight of seasonal administrative projects and events planned for the community out of the AFC
May assist with or coordinate training attendance and record keeping for AFC staff
Maintain a presence at the front desk to answer the door, greet visitors and assist staff in answering questions as needed.
Serve as the point of contact for all incoming/outgoing regular mail and deliveries to/from the AFC
Set up and maintain the inter-office system to facilitate referrals to Outreach Specialists/Coordinators and AFC partnership agencies
Ensure regular communication with leads in all partner organizations
Serve as the point person for office equipment scheduling and maintenance.
Maintain inventory and place orders for resource room supplies at the AFC.
Advise and support mediation and conflict resolution of Allen Family Center staff, with the support and supervision of the Outreach Manager
Assist other Mary's Place programs, such as Prevention and Housing, with administrative projects and support, as directed
Requirements:
Skills/Qualifications Required
AA or bachelor's degree, or equivalent experience
2+ years in an administrative support role; experience supporting multiple groups or individuals, including leadership roles, is preferred
Proven track record to demonstrate a high level of discretion and judgment, and the ability to maintain confidentiality of sensitive client and staff information
Highly organized; manages time and prioritizes effectively, with the ability to manage multiple activities and priorities at once and adapt to changing needs
Dedicated to meeting the expectations of the leaders and staff at the AFC; able to speak up to communicate conflicting timelines and needs at times
Ability to excel in a collaborative and fast-paced environment as well as in working independently
Excellent written, verbal and listening skills
Establishes and maintains effective relationships with clients and gains their trust and respect
Experience and accuracy in data entry (such as lists of names and addresses)
High level skills in Microsoft Office suite
Experience and comfort operating standard office equipment (computers, phone systems, mail machine, photocopier)
Highly motivated, resourceful, flexible
Possesses a positive attitude, calm demeanor, and sense of humor, even under pressure
Strong understanding of and commitment to the Mary's Place mission of empowering women, children, and families experiencing homelessness and of Mary's Place commitment to equity and diversity
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Ability to converse with and listen to people in many different settings
- Ability to use a computer and telephone, as well as other standard office equipment
- Ability to sit, walk, stand, bend, squat, climb, kneel and twist on an intermittent or continuous basis
- Ability to occasionally push, pull, lift and/or carry supplies up to 25 pounds
- Work takes place in a social services environment where long periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required
- Travel to program sites and meetings outside the site and around the county as necessary
- Ability to work in an environment where there may be animals present, including dogs
In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department.
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. Mary's Place will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship to Mary's Place would result.
Details
In addition, Mary's Place offers the following benefits to full-time staff:
- Medical and dental insurance with the cost for core employee coverage paid at 100% by the company and competitive family rates
- Basic Life Insurance of $50,000 at no cost to employee; option to buy up for additional coverage
- 403(b) plan with a 50% employer match on the first 6% employee contribution. Eligible to participate upon hire; eligible for the match after first year of employment.
- Unlimited use ORCA pass for a small deduction per pay period
- 10 days paid time off (PTO) each calendar year (accrued by pay period)
- 10 days of sick time each calendar year (accrued by pay period)
- 10 days of flexible floating holidays each calendar year (accrued 40 hours on January 1st and 40 hours on July 1st). Prorated based on date of hire for first year of employment.
- Employee Assistance Program
Mary's Place is an Equal Opportunity Employer. We value a diverse workplace and strongly encourage women, people of color and other underrepresented groups, LGBTQ+ individuals, people with disabilities, foreign-born residents, and veterans to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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