Admissions Coordinator

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Now Hiring:

Part Time Admissions Assistant:

We are seeking someone with a friendly and outgoing personality. Individual must be able to multi-task, have a positive attitude and reliable work ethics. Experience in a skilled nursing facility preferred.

If you are self motivated, have great customer service skills and love a fast-paced challenging position, we would love to meet you Come join our Team.

Must be able to pass an FBI Level II Background. EOE/DFW P

Purpose of Your Job Position:

The primary purpose of your job position is to assist the Admissions Director in developing census and quality mix by providing prospective residents and/or responsible parties with appropriate information and assistance to the nursing center, in accordance with current federal, state, and local standards, guidelines and regulations, and Solaris HealthCare's established policies and procedures.

Job Functions:

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

DUTIES AND RESPONSIBILITIES:

General Responsibilities:

Completes all assigned tasks in a timely manner as instructed by supervisor.

Adheres to work schedules in completing and performing assigned tasks.

Cooperates with department personnel, as well as other facility personnel to ensure that services can be adequately maintained to meet the needs of residents.

Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment throughout Solaris HealthCare.

Treats residents, residents family members, visitors and fellow employees with courtesy, respect and dignity.

Meets with Supervisor on a regular basis to assist in identifying and correcting problem areas and/or improving services.

Notifies facility when late arrival to or absence from work according to established center policy.

Adheres to established employee policies.

Adheres to established dress code.

Meets acceptable center attendance requirements.

Residents Rights:

Ensures that all care is provided in privacy.

Alerts residents before entering residents rooms.

Reports all grievances and complaints made by residents to supervisor.

Reports all allegations of resident abuse and/or misappropriation of resident property.

Customer Relations Responsibilities

Handles walk in or telephone inquiries and documents on the inquiry logs.

At the direction of the Admissions Director, follows up on inquiries by contacting the case managers via telephone or through the electronic referral systems.

At the direction of the Admissions Director conducts tours of the center, documents clinical and financial information on the inquiry form for follow up. All tours must be provided a brochure and complete contact information must be secured for appropriate follow up.

At the direction of the Admission Director, participates in community outreach events held at the facility by greeting guests, setting up for the events, offering tours and any other duties as assigned.

Uses formal waiting list policy and keeps future reservations for residents.

Reviews a list of unoccupied beds and makes preadmission reservations according to type of case and accommodation required.

At the direction of the Admissions Director, ensures that a model room is maintained in the nursing center.

Maintains necessary knowledge of served market areas, resident origin, and major referral sources.

Admissions Process Responsibilities:

At the direction of the Admissions Director, gathers demographic or clinical information from either the social worker and/or floor nurse at hospital or the family of the admitting patient prior to admission.

Prior to admission enters new patient information into Matrixcare. Scans/uploads all required documents into Matrixcare in a timely manner.

At the direction of the Admission Director, verifies primary and or secondary insurances, checks FDLE etc

Under supervision of Admissions Director, assumes responsibility for timely and accurate completion of admission contract. Solaris guide line is within 48 hours.

Explains differences in rates and charges to residents desiring changes of accommodations, and arranges for the change; Explains services and nursing home policy regarding payment of bills; Provides copies for families regarding limited liability treatment policy and legal surrogate; Gives families a list of all department heads and a resident handbook, and interprets nursing home regulations to resident concerning visitors, visiting hours, and disposition of clothing and valuables.

Primary responsibility for presentation of admission agreements to new admissions within 48 hours or those re admissions that meet the criteria for a new packet.

If the resident is identified to be confused prior to admission; the Coordinator immediately contacts the family and identifies the responsible party or power of attorney and schedules the packet signing either prior to or on the day of the admission. Efforts to contact family to be documented.

Appropriate legal paperwork such as health care surrogate, durable power of attorney etc; is to be requested and secured from family/friend/s. Any obstacles to be communicated to Admissions Director. Efforts to contact family to be documented. +

After the admission contract has been executed by both parties, a copy is delivered to the resident in the Solaris folder or emailed as per the request of the patient/family.

Responsible to check each room to ensure new admission readiness. Any flaws are immediately reported and corrected prior to new admit arrival

Proficient in Matrix, MVP, FDLE, all payer verification systems. Entrypoint, and all electronic referral systems used by the facility

Customer Satisfaction Responsibilities:

May assist Administrator in contacting families after admission and discharge to personally determine satisfaction; Provides timely follow up on family or guarantor complaints and problem solves with residents and/or staff.

At the direction of the Admissions Director, ensures a Greeter Club/First Impression Program is in place and functioning.

Administrative Responsibilities:

Assists Admission Director in training the Admission team.

Orders, copies, and assembles admissions forms booklets. Ensures supplies are on hand.

Provides support to Care Transition Coordinator by assisting in the following activities: maintain inquiry logs,tracking inquiries from accounts, may be expected to provide feedback to and from the CTC.

Contributes articles to center newsletter and insures that newsletters and trade journal articles are sent to referral sources by forwarding names of referral sources to newsletter editor.

Assists the Admission Director with planning, coordinating, and executing community and referral source events.

Reports observations concerning structural, equipment and furniture defects and malfunctioning to appropriate personnel.

Coordinates work of department with work of other departments.

At the direction of the Admissions Director, may be asked to attend and participate in staff meetings, departmental head meetings, or other center meetings.

Reports observations concerning structural, equipment, and furniture defects and malfunctioning to appropriate personnel.

Maintains confidentiality of necessary information.

Utilizes supplies and equipment properly and without waste.

Thinks and acts calmly and logically to meet unusual occurrences of the job without being thrown off stride.

Performs any miscellaneous work assignments as may be required.

Staff Development:

Participates timely in in service training classes that provide instructions on how to do the job.

Attends and participates in continuing educational programs designed to keep you abreast of changes in your profession, as well as to maintain your license on a current status.

Participates in annual Solaris HealthCare in service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, Safety, Infection Control, etc.).

Attends and participates in Doing Whats Right classes.

Safety and Sanitation:

Reports all accidents and incidents observed on shift.

Identifies emergency situations and responds appropriately.

Follows established policies concerning exposure to blood/body fluids.

Observes safety needs of residents as indicated in care plan.

Participates in restraint reduction program.

Washes hands before and after performing any service for residents.

Follows established safety policies and procedures.

Keeps floors dry and reports spills immediately.

Keeps excess supplies and equipment off floor and stores in designated areas.

Reports all hazardous conditions and equipment to supervisor immediately.

Reports all safety violations.

Follows facility specific smoking regulations and reports all violations.

Reports any suspected conditions that may be communicable or infectious to the immediate supervisor.

Follows established infection control precautions and procedures.

Wears and/or uses safety equipment and supplies when indicated.
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