Administrative Services Assistant Primary Location: Nashville, Tennessee Hybrid Position V-Soft Consulting is currently hiring for an
Administrative Services Assistant for our premier client in
Nashville, Tennessee .
Education and Experience - Associates Degree or Bachelors Degree preferred in any field of study. Candidates with at least seven years of experience providing administrative assistance, office management, or similar role will be considered. Grant management experience is helpful, but we will train the right candidate.
Knowledge, Skills and Abilities - Customer Service Skills - Ability to greet and assist visitors with a professional demeanor, manage customer inquiries, and provide general support with a focus on excellent service.
- Communication Skills - Strong verbal and written communication skills
- Organizational Skills - Proficient in managing schedules, planning logistics, and handling multiple tasks simultaneously.
- Technical Skills - Must be proficient with Microsoft Word and Excel
- Problem Solving Skills - Must be able to identify issues and implement or suggest solutions.
- Initiative and Independence - Capable of working independently to manage time effectively, prioritize tasks, and take initiative especially when the Training Officer is unavailable.
WHAT YOULL DO: Job Responsibilities: - Greet trainees as they enter the building, determine their needs, answer questions, and grant access to training area.
- Answer, screen, and direct inbound calls.
- Assist with making copies, preparing workbooks, and other materials for handout.
- Provide coverage for Training Officer when they are out of the office.
- Assist Training Officer in preparing classroom each day by ensuring a neat and orderly environment, ensuring snacks/water are stocked, and reporting maintenance issues.
- Assist with managing agency schedules and updating them using Microsoft Excel.
- Perform data entry into Learning Management System (class attendance, roster creation, etc.)
- Assist with training logistics and planning (example: scheduling classes and meetings, ensuring room availability, assisting with travel arrangements, managing inventory, and ordering supplies).
- Position has potential to turn into permanent state employee position in future.
- 30% of the time this position will assist with grant management work. This includes:
- Preparing grant contracts
- Reviewing documents for accuracy
- Reconciling invoices
- Maintaining notes on grants
- Saving email documentation
Interested? Qualified candidates should send their resumes to
V-Soft Consulting Group is recognized among the top 100 fastest growing staffing companies in North America, V-Soft Consulting Group is headquartered in Louisville, KY with strategic locations in India, Canada and the U.S. V-Soft is known as an agile, innovative technology services company holding several awards and distinctions and has a wide variety of partnerships across diverse technology stacks.
As a valued V-Soft Consultant, youre eligible for full benefits (Medical, Dental, Vision), a 401(k) plan, competitive compensation and more. V-Soft is partnered with numerous Fortune 500 companies, exceptionally positioned to advance your career growth.
V-Soft Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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