A company that has multiple high-end treatment centers in the Los Angeles area and has been in business for 20 years is looking for an assistant to support the Chief of Staff. The group has a mission to help people. The role is in person 5 days at the office in Santa Monica. The company has 90 employees. Occasionally some work on weekends may be required and equal time off during the week will be given.
About the Job:
Schedule internal and external meetings
Update calendars and appointment book
Coordinate personal travel arrangements (domestic and international) and create detailed itineraries
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Schedule and assist with personal appointments
Make restaurant reservations
Work with vendors for home repairs and meet them and supervise the work for the founder's multiple properties
Shopping
Ordering supplies online
Internet troubleshooting
Working on documents and creating reports and presentations
Run errands
Plan events and coordinate dinner parties
Special projects
Some off-hour availability required
About You:
Minimum of 2 years of experience in a related support position
BA/BS from a college or university a plus
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Proficiency with Apple products (iPhone, MacBook pro, Apple TV)
Proficiency with Google docs, Microsoft OneDrive, DropBox and Google Drive
Ability to handle sensitive information with high level of confidentiality
Dynamic and proactive comfortable in a fast-paced environment.
Outstanding communication skills
Demonstrates common sense, discretion, and trustworthiness
Salary, Benefits (Individual plan paid 85% by the firm), 401K with match
Hours: 9:30 AM- 6:00 PM